Job Title: Expeditor III

Location: Calgary or Edmonton, AB

Hybrid/remote/In-Office: In-Office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)

Duration: 1 year (with possibly extension)

Travel: Travel max 5% - 10% within Canada.

High-Level Description:

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Specific Accountabilities:

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

• Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI's, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager- Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

• Minimum 5-7 years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)