Facilities Manager

Hourly range $25/hr

Job Summary:

We are seeking an experienced and highly organized Facilities Manager to join our growing team. The successful candidate will play a pivotal role in overseeing all facilities-related activities, including contract administration, lease management, communications with landlords, and support for health and safety issues. This role requires attention to detail, strong project management skills, and the ability to handle various tasks related to the management and optimization of the company's facilities and operations across multiple locations.

Key Responsibilities:

1. Mall and Landlord Communication (Retrofits):

• Serve as the primary point of contact for mall management and landlords concerning retrofit projects.
• Facilitate discussions and negotiations for any improvements or refurbishments in company locations.
• Ensure compliance with lease agreements and local regulations during retrofits and renovations.

1. Lease Renewals and Assignments:

• Oversee lease renewals, amendments, and assignments, ensuring they align with the company's business objectives.
• Negotiate terms with landlords and ensure compliance with lease agreements.
• Coordinate with senior leadership on strategic decisions regarding location management and expansion.
• Manage the signing, distribution, and filing of all contracts related to the facilities (e.g., leases, maintenance agreements).
• Coordinate and ensure proper documentation of contract renewals, amendments, and terminations.
• Maintain organized records and ensure compliance with internal procedures.
• Work with external counsel for approval of billing and work requirements for facilities-related issues.

1. Health and Safety Issues:

• Oversee incidents of theft or robberies at retail locations, coordinating with the store managers, security teams, and law enforcement.
• Ensure proper reporting and documentation for insurance claims and internal investigations.
• Ensure compliance with workplace health and safety regulations, conduct audits, and address any safety concerns in collaboration with HR and legal teams.

Skills and Qualifications:

• Experience: 5-7 years of experience in facilities management or a related field, with proven experience in lease management and contract administration.
• Education: Bachelor's degree in business administration, facility management, or a related field.
• Knowledge: Understanding of health and safety regulations, lease agreements, and the ability to manage relationships with landlords, contractors, and external counsel.
• Technical Skills: Proficiency with office productivity tools such as MS Office (Word, Excel, PowerPoint), knowledge of lease management software, and familiarity with project management tools (e.g., Jira).
• Communication: Excellent communication and negotiation skills to interact with landlords, vendors, legal teams, and other stakeholders.
• Problem-Solving: Strong problem-solving skills and the ability to anticipate issues before they arise, especially in the areas of contracts, legal compliance, and operations.

Key Competencies:

• Attention to Detail: Ability to manage a large volume of contracts and documents while ensuring accuracy.
• Organizational Skills: Ability to organize, prioritize, and manage multiple tasks simultaneously while meeting deadlines.
• Leadership: Strong leadership skills with experience in managing teams or coordinating with external teams (e.g., legal counsel, contractors, etc.).
• Collaboration: Ability to work across multiple departments to ensure alignment and successful project execution.