Our client, a Government Department located in downtown Toronto, has an immediate opportunity for a dynamic and process-driven Bilingual Administrative Assistant (English and French) to join their team on a permanent basis.

In this role, you will provide high-level administrative support to the Director, Managers and the wider team in a fast-paced office environment. You will be responsible for ensuring the smooth and efficient operation of daily tasks, managing schedules, maintaining records, supporting the coordination of various internal processes and providing reception back-up when needed.

Key Responsibilities:

• Manage and maintain calendars, schedule meetings, and coordinate appointments, accommodation and transport.
• Prepare correspondence, communication materials, reports, and presentations with a high degree of accuracy and professionalism.
• Proofread and edit documents in both English and French.
• Maintain filing systems, both electronic and physical, ensuring records are kept up to date and accessible.
• Assist in the coordination of meetings, events, and internal communications.
• Respond to inquiries and act as a liaison between departments or external stakeholders.
• Support general office management tasks such as ordering supplies, handling mail, and maintaining office equipment.
• Undertake special projects and provide support as required by senior staff.
• Invoice and expense reconciliations.
• Provide reception back-up when needed.

Qualifications and Experience:

• At least 2 years of experience in an administrative or office support role supporting senior management.
• Bilingual (English & French).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and other standard office software.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to manage multiple priorities efficiently.