About us:

Transportation Investment Corporation (TI Corp) is a public crown corporation dedicated to delivering major infrastructure projects in British Columbia on behalf of the Ministry of Transportation and Infrastructure. With approximately $15 billion in major infrastructure developments, we are committed to upholding the highest standards of construction oversight.

Why Join Us

At TI Corp, you'll be part of a dynamic and innovative team driving transformative infrastructure projects that make a real difference in communities. We pride ourselves on fostering a collaborative and inclusive work culture where your ideas are valued. Enjoy competitive compensation and comprehensive benefits, along with opportunities for professional growth and development. Here, your contributions will not only shape your career but also the future of our infrastructure landscape. Join us and be a part of something impactful.

Overview:

As the Executive Assistant & Office Manager on the Pattullo Bridge Replacement Project, you'll provide high-level administrative support to the project leadership team, including managing calendars, coordinating meetings, preparing documents, and supporting employee onboarding. You'll also help manage office logistics and oversee other administrative staff. This role is key to ensuring smooth day-to-day operations and supporting the success of the project. Join us to make a meaningful impact in a collaborative and fast-paced environment.

Our Corporate Values

• Success is shared.
• Relationships matter.
• Teamwork builds capacity.
• Challenges are embraced.
• We do what we say we will do

What we offer:

• Vacation starts at 5 weeks and you earn 1 day per year to a maximum of 6 weeks.
• Learning and Development - TI Corp is dedicated to professionally growing staff and building internal capacity, through mentorship, active succession planning, learning and development financial assistance, and membership dues
• We offer the same extended health benefits that are offered to included BC Public Servants plus a $1000 Health Spending Account annually
• We are part of the BC Public Sector Pension Plan - if you join us from other Public Service or Public Sector organizations who are part of this pension plan, your pension will continue seamlessly

Key Accountabilities:

• Manages calendars by determining priorities and urgent situations, scheduling meetings or time, and making changes and adjustments.
• Screens incoming phone calls and visitors to determine the nature and priority of the inquiry or request.
• Screens incoming correspondence, forwards to appropriate staff member for their attention and/or response, and maintains a tracking system to ensure correspondence is completed within critical timelines.
• Identifies emerging issues, determines urgency/priority, and gathers and compiles background information for timely and appropriate decisions and/or action.
• Composes, types, formats, proofreads and edits a variety of documents and materials.
• Arranges meetings and events and coordinates the logistics, including the acquisition and preparation of required materials, taking minutes and tracking action items.
• Develops, implements, and maintains administrative systems, procedures and standards for executive correspondence, records management, and mail processing.
• Makes travel arrangements and arranges for travel authorizations and expense reimbursements.
• Actively participates in onboarding new employees.
• Coordinates the purchase, installation/maintenance and inventory of furniture, equipment and supplies.
• Coordinates with the Facilities team to support office moves including space planning, building access and maintenance, and accommodation requirements.
• Coordinates financial activities ensuring compliance with financial administration and purchasing policies and procedures.
• Participates as part of an executive admin team across TI Corp, occasionally backfilling or supporting other project areas and corporate needs.
• May be required to perform project coordinator duties as and when required.
• Other duties as assigned by supervisor.

This position may have the following supervisory, remunerative component based on operational need:

• Onboards, trains, coaches, and mentors, other administrative employees on the project, building administrative capacity within the project team.
• Provides day-to-day functional oversight, guidance, and supervision to administrative project employees as required including development and evaluation of performance plans and approval of leave.
• Responsible for the coordination and provision of administrative support services across the project leadership team.

Qualifications:

• Grade 12, plus a certificate in office administration, and several years of experience providing executive administrative services in a confidential capacity.
• Knowledge of standard office policies, procedures and processes.
• Excellent organizational skills.
• Excellent attention to detail.
• Ability to work well under pressure to meet deadlines.
• Microsoft Office Product experience - Word, Excel, PowerPoint, Outlook
• Successful completion of security screening will be required as a condition of employment with TI Corp.

Notes:

• Collection Notice: Your personal information is collected from LinkedIn by Transportation Investment Corporation (TI Corp) pursuant to 26(c), 26(e), and 27(1)(a)(i) of the Freedom of Information and Protection of Privacy Act for the purpose of TI Corp recruitment. This includes information you provide through LinkedIn, as well as information about you that is generated by LinkedIn, such as your connections to other TI Corp employees on LinkedIn, how well the skills you have identified on LinkedIn match our job requirements, and what other TI Corp jobs you have applied for on LinkedIn By proceeding, you are authorizing TI Corp to indirectly collect this information. If you have any questions about the collection of your personal information, please contact the Privacy Officer at