Morgan and Phillips LLP is a family and estate law firm located in Milton, Ontario.

We are seeking a highly organized, detailed-oriented legal receptionist/administrative assistant for a full time, permanent and in person position. We are looking for someone with at least two years' experience in a law office in a similar role, who has familiarity with legal accounting software, and a multi-line phone system. The position requires excellent verbal and written communication skills.

The successful candidate will be responsible for:

• answering phones, transferring calls and taking messages;
• scheduling appointments and managing lawyers' calendars
• greeting clients, service providers and other visitors to our office
• providing general information to potential clients, conducting intake interviews with potential clients and verifying client identification
• using legal software to generate invoices, bill clients and process payments
• paying bills and entering payments into legal accounting software
• opening and closing files
• managing incoming and outgoing correspondence
• maintaining an inventory of supplies and ordering supplies as needed
• filing, printing, scanning and copying documents
• arranging for couriers and process servers
• maintaining a schedule of administrative compliance obligations
• assisting with organizing meetings, documents and filings

Note that the above is not an exhaustive list of the responsibilities or requirements.

Our ideal candidate is professional and friendly, enjoys learning new skills, and balancing many different tasks. They will play a crucial role in ensuring the smooth operation of our firm by providing an excellent customer experience for our clients and administrative and clerical support to our lawyers and clerks. They will have a good working knowledge of front desk operations, clerical work, phone systems, legal accounting software.

This position is in office from 8:30 am to 5 pm Monday to Friday, no weekends. On site parking is available. Salary is based on experience in the range of $40,000 to $50,000 per year.

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Only those candidates selected for an interview will be contacted.