Job Title or Location

Revenue And Trust Accounting Clerk

The Mason Group Inc
Toronto, ON
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Job Details:
Full-time
Entry Level

Revenue And Trust Accounting Clerk

Employment Type

Permanent

Location

TORONTO, Ontario

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Job Description:

Our client is a highly respected and well-established law firm known for its deep expertise, strong values, and commitment to client service. With a legacy of excellence and a modern, collaborative culture, they offer a dynamic environment where legal professionals can thrive. The firm handles sophisticated matters across a range of practice areas, providing meaningful work and room for professional growth. This is an exceptional opportunity to join a firm that truly values its people and their contributions. The role is in office located at Finch & Dufferin.

PRIMARY DUTIES

ACCOUNTS

  • Processing of clients' accounts; review invoices for errors, discrepancies, and inconsistencies before they are submitted to clients.
  • Post disbursements in Soluno.
  • Assist with billing preparations including the posting, transfer and documentation of recoverable disbursements.
  • Resolve billing inquiries and/or disputes.
  • Assist with maintaining client files in Soluno.
  • Assist with review of internal accounts.
  • Maintain client code listing.
  • Maintain accounts directory.

    • DEPOSITS

  • Carefully examine, confirm and post deposits (cheque and electronic payments) to various bank accounts and client files; communicate holds to legal secretaries/lawyers.
  • Communicate with the bank to resolve holds.
  • Prepare bank deposits.

    • PAYMENTS

  • Process purchase requisitions: review, obtain signatures and approvals, distribute cheques.
  • Manage access to and reconciliation of firm's petty cash.
  • Facilitate access to firm credit card, adhering to firm's access/usage policy.

    • ADMINISTRATIVE

  • Monitor and respond to incoming emails in a timely fashion.
  • Prepare payment and deposit packages for Trust and Operating Journals. Scan and file accounting documents electronically.

    • OTHER

  • Open and close bank accounts.
  • Post interest and service charges to active bank accounts.
  • Resolve dormant accounts.
  • Resolve discrepancies posted to bank accounts.
  • Complying with Law Society of Ontario requirements.
  • Document and update procedures.
  • Other tasks as assigned.

    • Back Up Duties:

    DEPOSITS

  • Process and post clients' payments of our firm's accounts, in the Soluno accounting software, including cheques, credit cards and electronic fund transfers.
  • Prepare batch deposits for various trust accounts maintained for different condominium projects.
  • Send Form 4 Certificates.
  • Monitor post-dated cheques.

    • PAYABLES AND EXPENSES

  • Receive, review, and verify purchase invoices for accuracy, completeness, and adherence to law firm's policies and procedures.
  • Post purchase invoices into accounting software.

    • OTHER

  • Daily posting and authorization of Teraview account.

    • TMGMS

    Job Requirements:

    EDUCATION:

  • College diploma or equivalent with an accounting or finance concentration (or a related field). A degree in accounting or finance (or a related field) is a plus.

    • SKILLS AND EXPERIENCE:

  • Prior experience with accounts receivable and payable, bookkeeping, or a similar role is preferred (minimum 2 years).
  • Familiarity with basic accounting principles and financial systems.
  • Communicate effectively under pressure and in a time sensitive manner.
  • Strong attention to detail, ability to maintain a high level of accuracy.
  • Excellent organizational skills.
  • Ability to handle multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills to interact with clients, vendors, colleagues, and other stakeholders effectively.
  • Ability to adapt to changing priorities and work effectively in a fast-paced environment.
  • Integrity - Demonstrates honesty, reliability, and a high level of confidentiality when handing financial information.
  • Analytical - Capability to identify and resolve discrepancies, reconcile accounts, and perform basic financial analysis.
  • Working knowledge of Soluno would be an asset.
  • Proficiency in Microsoft 365 Suite and other word processing software.

    • ABOUT YOU:

  • Confident, dependable, and a self-starter.
  • Ability to work independently and collaboratively.
  • A natural problem solver.
  • You take pride in a job well done.
  • An ongoing commitment to learning and ability to adapt to change.

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