Our client leader in professional services is looking to onboard Bilingual Receptionist on contract basis for 6 months working on-site in Quebec city.

If interested, please send me your updated resume at

Deliverables

• Receive and transfer calls
• Reception and registration of visitors
• Provide basic information to staff and customers
• Implement the office opening / closing procedures (lights, opening and closing doors, etc.)
• Processing mail and messaging, receiving and distributing faxes
• Management of conference rooms (catering support as needed)
• Maintaining the visitor waiting area
• Support the daily activities of the office
• Settle questions relating to installations with the operations manager as well as make service calls
• Processing of supplier invoices
• Drafting of standard and personalized correspondence, preparation of mailings (labels, enveloping, assembly of documents, etc.)
• Any other administrative work to achieve the team's objectives

Education/Experience Required

• A minimum of 1-2 years of relevant experience in office services, previous experience working in Professional Services Firm preferred
• Hight school diploma required, post-secondary education an asset

Technical Skills

• Experience with Google Suite - Must have
• Experience with Microsoft Office 365 - Must have

Other Skills

• Bilingualism (English/French)
• Strong written and verbal communication skills
• Customer service oriented
• Listening skills and the ability to communicate effectively with the team, other staff and customers
• Excellent judgment and strong problem-solving skills
• Ability to adapt, meet tight deadlines and be flexible
• Ability to reorganize work according to changing priorities
• Comfortable with intermediate software functionalities as well as with technology and the ability to adapt, learn and invest in continuing education
• Establish and maintain positive working relationships with others both internally and externally