Encorp Atlantic is a forward-thinking organization committed to environmental stewardship and innovation in recycling. They foster a collaborative, inclusive workplace where employees are empowered to make a meaningful impact and contribute to a more sustainable future for New Brunswick.

OVERVIEW:

We are seeking a highly organized, bilingual Executive Assistant to support the CEO and senior leadership team in ensuring smooth day-to-day operations. This pivotal role combines executive-level administrative support with responsibilities in payroll, benefits administration, Board and Committee coordination, and office management.

The Executive Assistant will serve as a trusted liaison between the CEO, Board of Directors, staff, and external stakeholders-helping drive operational excellence while maintaining the highest standards of professionalism, confidentiality, and efficiency.

KEY RESPONSIBILITIES:

• Provide comprehensive administrative support to the CEO, including calendar management, drafting correspondence, preparing presentations, and maintaining corporate records.
• Coordinate logistics for Board and Committee meetings, including agenda preparation, material distribution, minute-taking, and follow-up actions.
• Administer payroll and benefits programs, ensuring accurate and timely processing of payroll changes, employee records, and benefits-related documentation.
• Support HR functions by maintaining personnel files, attendance tracking, and employee-related documentation, including WCB and fitness benefits.
• Manage office operations, including procuring supplies and services, overseeing the security and alarm systems, and acting as the primary office contact.
• Collaborate with the Management Team to provide clerical support and contribute to organizational projects and priorities as needed.

QUALIFICATIONS & EXPERIENCE:

• College diploma in a relevant field and a minimum of 5 years administrative experience, including at least 2 years supporting senior management.
• Fully bilingual in French and English (oral and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable using digital tools.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent interpersonal communication skills, with a demonstrated ability to interact professionally with all levels of staff and external stakeholders.
• Flexibility to work outside regular hours to support Board meetings or time-sensitive matters.
• Experience in a legal or highly regulated environment is considered an asset.

WORKING CONSIDERATIONS:

This full-time, on-site position is based in Moncton, New Brunswick.

QUESTIONS?

Contact

Encorp Atlantic is an equal opportunity employer committed to diversity and inclusion.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.