Job Description:

• Provide Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for executives.
• Handle Correspondence: Draft and edit emails, memos, reports, and other documents on behalf of executives.
• Manage Communication: Screen phone calls, take messages, and respond to inquiries professionally and promptly.
• Coordinate Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives as needed.
• Maintain Records: Organize and maintain electronic and physical filing systems, ensuring efficient retrieval of documents.
• Assist with Special Projects: Support executives with various projects, research tasks, and presentations as required.
• Exercise Discretion: Handle confidential information with utmost discretion and maintain confidentiality at all times.
• Support HR Functions: Assist with minor human resources tasks such as filing contract addendums, coordinating with HR hiring firms, and maintaining personnel records as directed by HR or executive leadership.
• Track Project Hours: Manage records on a weekly basis to track hours per project, ensuring accurate and up-to-date information for reporting and invoicing purposes.
• Create Standard Operating Procedures (SOPs): Lead and assist in the creation of standard operating procedures for the operation, ensuring clarity and consistency in processes and workflows.

Skills Abilities:

• strong organizational skills,
• attention to detail,
• excellent communication abilities,
• proficient in managing calendars,
• arranging meetings,
• handling correspondence efficiently,
• adaptability,
• discretion,
• and the ability to handle confidential information with integrity are crucial

Education Background:

• 3-5 years experience in a similar industry (construction, manufacturing, heavy industrial)
• Excellent Office 365 skills mandatory
• Business Degree or Diploma or Certificate preferred