Our client is an investment management firm. They seek an Office Administrator to join their Montreal, Quebec office.

Responsibilities

• Welcome visitors and coordinate in-person and virtual meetings
• Arrange daily food deliveries with caterers and suppliers
• Provide support to internal teams and prepare for onsite meetings
• Produce high-quality emails and messages across the organization
• Maintain the office's environment and liaise with cleaners and building management
• Manage the office stationery, business cards, and company-branded equipment
• Ensure meeting rooms are tidy, well-stocked, and ready to use
• Oversee inbound/outbound mail and distribute to employees
• Use Workday to submit office expenses and review expense reports
• Work with our Technical Service Desk team to coordinate desk moves

Requirements

• Bachelor's degree
• 3+ years of administrative experience
• Previous experience in the finance industry is preferred
• Experience using an issue tracking system
• Skilled with Workday for expensing is a bonus
• Prior use of floorplan management software is a bonus
• Confident learning using software and internal platforms
• Skilled in MS Office Suite (Outlook and Excel)

JobID: 47067