General Administrative Assistant

A Day in the Life of a General Administrative Assistant at RocMar:

• Serve as the first point of contact for RocMar Engineering, providing professional reception and administrative support to the Office Manager, management, and staff.
• Answer and direct incoming calls, take messages, and respond to internal and external inquiries.
• Acknowledge new assignments and set up new projects for the appropriate division.
• Maintain accurate and up-to-date project documentation across all departments.
• Provide exceptional customer service to clients by addressing inquiries and concerns regarding ongoing projects.
• Manage email correspondence, ensuring timely distribution of documents and compliance with internal protocols.
• Support the Senior Forensics Team by maintaining project spreadsheets and records, obtaining Fire Department Authorization Forms and Incident Reports.
• Oversee forensic evidence storage inventory, documentation, and invoicing communication.
• Organize project files, upload photos, and maintain internal documentation systems.
• Review and enter third-party lab fees and vendor invoices into BQE software.
• Assist the engineering team with permit-related expenses and documentation in BQE.
• Receive and distribute incoming mail and packages; prepare outgoing courier shipments.
• Follow up on outstanding accounts receivable, provide clients with fee breakdowns, and maintain detailed records.
• Assist the Office Manager with office supply inventory, equipment maintenance, and other general office tasks.
• Perform additional administrative tasks and special projects as required.

What You Bring to the RocMar Team:

• Post-secondary education or Bachelor's degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Canadian work experience is required.
• At least 2 years of relevant administrative experience in a professional office setting.
• Experience in the restoration industry an asset.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and multitasking abilities.
• Strong written and verbal English communication.
• Excellent time management and ability to prioritize the workday.
• Ability to maintain confidentiality of records and client information.
• Willingness to learn and support a growing team.

Why Join RocMar Engineering?

• Exciting and meaningful work at a fast-growing firm, tackling diverse and complex projects.
• Experience working with a collaborative and supportive team.
• Competitive compensation (Salary Range: $45,000 - $60,000) based on experience and qualifications.
• Matched RRSP program.
• Extended healthcare and dental benefits.
• Wellness program.
• Continuing education initiatives.
• Flexible schedule with a focus on work-life balance.
• Opportunities for growth within the company.

Job Type: Full-time, Permanent

Schedule: Monday to Friday (on-site in Mississauga)

If you think you're a good fit for this position, please email your resume and cover letter to with the subject line: Applicant Name - Administrative Assistant Application

RocMar Engineering is committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please let us know.