Kelly is currently hiring for a Document Controller/ODMS with our prestigious client onsite at Fort Saskatchewan AB

Job title: Document Controller/ODMS

Contract length: 12 + month contract

Location: Fort Saskatchewan, AB

Onsite role

Job Description

Coordinates upkeep of plant/department training program to ensure compliance is achieved for all training policies and requirements. Owns department training program, for assigned areas, ensuring department training documentation is current and up to date. Manages the annual training program review with department leadership and initiates any needed adjustments to the program. Supports the business in maintaining the Operations Document Management System (ODMS) and maximizing value from ODMS use in the department.

Responsibilities / Duties

• Ensures local, global, and business curriculums are assigned in line with needs and requirements.
• Acts as the subject matter resource for the learning system and coaches employees on how to access and utilize learning resources.
• Provides feedback on global curriculum and supports local implementation of global Instructor Led courses, as appropriate. Works with Course Owners/SMEs, to coordinate the development of local training, as applicable. Coordinates plant/department resources for delivery of training. Optimizes cost of delivery for local and global training in plant/department.
• Ensures appropriate local subject matter experts review and approve plant/department specific training and learning resources and that all local learning resources are up-to-date and available.
• Partners with key stakeholders to develop and maintain employee specific training schedules and plans.
• Ensures all required employee training records are up-to-date and maintained. Tracks compliance and communicates overdue training to deliver 100% training compliance. Performs other audit related reporting.
• Works with management of change (MOC) owners to ensure that training related requirements are achieved.
• Engages in on-boarding of new employees and contractors into the plant/department.
• Leads overall ODMS "maintain" efforts for the business in the department.
• Coordinates and works with other ODMS support and implementation roles to "implement" and "maintain" the ODMS.
• Acts as the organization subject matter expert for the overall management system.
• Supports all element owners in the department.
• Coordinates and facilitates the Management System Reviews
• -EHSS Tool support (e.g. BBP/OI, Near Miss, etc)

Admin Portion Job Description

Provides general administrative support and office management to leadership and teams. Exercises considerable discretion and independent judgment in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, with full authority of the supported leader(s).

Responsibilities / Duties

• Provides a wide variety of secretarial/administrative support to leadership and teams within a function, business or geography, exercising confidentiality, tact and diplomacy.
• Prepares correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight
• Arranges domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that requires a heightened level of detail
• Monitors and tracks expenses against budgets; resolves discrepancies, and provides reports to cost center owner or budget manager
• Coordinates the end-to-end delivery of department or group events or special projects
• Acts as the department focal point with external vendors, contractors, or service providers
• Acts as a resource for and provides guidance and coaching to administrative and student staff with less experience.
• Why Join Us? We offer a comprehensive benefits plan that covers healthcare, statutory holidays, and a vacation pay scheme.

I am looking forward to discussing how this opportunity aligns with your professional goals and possibly scheduling a call to explore further.