JOB DESCRIPTION

Insight Global is looking for a Document Controller to join a large transportation company that can go on site in downtown Toronto 5 days a week. This Document Controller will be responsible for the coordination of all activities related to the Document Control procedures (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.

Main Responsibilities include the below:

•Coordinate all activities related to the Document Control procedure (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.

•Follow up with all discipline personnel for action items

•Ensure Document Data accuracy in compliance with implemented procedure and policies.

•Maintain confidentiality around sensitive information and terms of agreement

•Manage the flow of documentation within the organization and with External Project entities.

•Retrieve files as requested by individuals from different disciplines

•Creation of electronic workflows.

•Check quality of documents and manage upcoming issues

•Teaming up with other documentation groups

•Prepare ad-hoc reports on projects as needed

REQUIRED SKILLS AND EXPERIENCE

•Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management

•Minimum 3+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry

•Experience in various electronic drawing file formats

•Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)

•Knowledge of project documentation and engineering terminology

-Good communication skills and the ability to effectively communicate across multiple groups and joint ventures