_ Please note: This position is IN-PERSON only. There is no opportunity for hybrid or remote. _
Reports to: Production Manager
Job Summary:
The Truss Department Administrative Assistant provides administrative support to the truss manufacturing department. This role involves various tasks to ensure the smooth functioning of departmental activities and effective communication with internal and external stakeholders.
Main Duties and Responsibilities:
Laser setup - key information into software regarding each project
Prepare and maintain departmental documents, reports, and records. This includes inventory records, production schedules, and project documentation
Ensure that all files are organized within the Management program for designers to access easily.
Communicate with sales reps on what stage each site is at and what jobs to prioritize
Bring forward all released jobs yet to be built
Monitor, report and contain all non-conformances for the plant
Work closely with the Design Department to ensure complete project specifications and no missing information
Help monitor the online Fastenal vending machine account
Preparing batches of jobs in advance
Generating tags for all jobs
Batching orders - putting similar trusses together so that at the end of production, similar trusses are stacked properly at the end of the line
Calculate Lead Time for trusses
Inputting lumber counts (when needed)
Receiving information and entering data into proper software etc.
Consider the output capacities of the truss plant and plan your schedule accordingly to ensure a successful setup
Assists with facilitating day-to-day business operations in the Truss plant
Resolve administrative problems in the department
Provide information by answering questions and requests
Invoicing for AR
Carry out general administrative duties such as filing, scanning, copying, etc.
Communicate with the order desk on jobs as well for more info
Analyze and create metrics for the truss plant
Create pivot tables to format charts and metrics for the truss plant to show production levels
Month-end plate and hanger counts
Send a weekly production report to Production Manager
Confirming and releasing orders to the floor for production
Tracking and reporting attendance numbers
Displaying and monitoring production levels alongside established goals.
Qualifications:
Proficiency in word processing software
Written and verbal communication
Organization skills
Problem-solving skills
Flexibility
Time management skills
Attention to detail
Resourcefulness
Job Types: Full-time, Permanent
Pay: $45,000.00-$50,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Store discount
Tuition reimbursement
Vision care
Wellness program
Flexible Language Requirement:
French not required
Schedule:
Day shift
Monday to Friday
Education:
Secondary School (preferred)
Experience:
Administrative experience: 3 years (required)
Work Location: In person