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Distribution Design Assistant - FTR - Edmonds
Number of positions: 1 Job Location: Edmonds C01
Employment type: Permanent Region: Lower Mainland
Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid
Annual salary: $ 58,100.00 - 63,800.00
What you'll do
Provides design administration and coordination services by: gathering and reviewing design project information;
uploading and maintaining work order task packages required to facilitate the installation of residential, commercial and
industrial services and associated distribution work; maintaining, reviewing, tracking, updating design project data (such as
task level and work order in-service and material need dates, work allocation, and milestone dates for accuracy) and
generating and distributing reports as required; initiating project completion activities (such as archiving project
documentation) based on established processes and relevant Distribution Instructions.
Coordinates and liaises with design project stakeholders for enquiries related to design or service requirements for
residential, commercial and industrial services and associated distribution work, policies and procedures, costs and rates
and non-energy billing accounts. Including but not limited to processing requests for permits, house moves, right-of-way
easements, and property referrals.
Processes updates and revisions in applicable Design, GIS and Work Management systems/applications under the
direction of the Designer. Processes revision requests to drawings as requested by municipalities, agencies and other
utilities.
Responsible for submitting and tracking requests for underground utility information to BC 1 Call and/or other local utilities
or municipalities for design planning purposes. Follows-up on incomplete requests as required.
May coordinate electrical safety requests with customers and trades workers using established processes by: managing
the request lifecycle as the point of contact, gathering information and arranging for a Power System Owner's
Representative (field subject matter expert) to conduct customer site visits, forwarding estimate requirements to a Designer,
preparing and providing customers with preliminary requirements and generating invoices for work, issuing and monitoring
the work package, and initiating and tracking renewal/removal notifications. Submits required forms and documentation to
WorkSafe. Maintains records and documentation.
Facilitates the payment and refund process by: working with Distribution Design Customer Connections (DDCC) staff to
identify non-energy billing payment actions to submit to Finance/Sundry Billing; following-up on overdue vendor invoices
with DDCC staff; acting as a point of contact to resolve payment issues; and preparing journal vouchers to correct coding
on invoices for projects, work orders and monthly accruals.
May perform preliminary project assessment to determine applicable forms and documentation to be submitted and
design deposit amounts to be collected for design projects based on established processes and/or under the direction of the
Designer or Design Work Leader. Liaises with internal and external stakeholders to communicate or clarify identified project
pre-requisites. Forwards project requests to appropriate Design resources for action.
May be required to conduct field checks to gather and verify data under the direction of the Designer or Design Work
Leader to facilitate simple estimates and/or GIS updates.
Provides administrative support on procurement-related activities such as: preparing purchase requisitions for materials
and/or services; monitoring the workflow status of submitted purchase requisitions; and checking invoices to ensure the
correct accounting codes have been applied.
Performs duties of a minor nature related to the above duties that do not affect the rating of the job.
What you bring
High school graduation with Math 11 and English 12.
One (1) year of administrative or customer service experience. Demonstrated experience using Microsoft Office and other
common desktop computer applications.
Some positions may require a valid class five (5) driver's licence.
What we offer
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses
For more information on the benefits we offer, visit
What else you should know
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
Working Conditions:
Works in a normal office environment. Occasional overnight travelling required to attend training sessions.
Occasional exposure to a variety of weather conditions when driving for field checks with a requirement to walk over rough
terrain.
Occasional lifting of stationery of light weight.
This position is posted concurrently.
A condition of employment for this job is that you maintain the following requirements in good standing: Driver's License
Type = Class 5
Please be advised that this role has been assessed as safety sensitive and pre-qualification alcohol and drug testing will be
required as a pre-condition to employment.
Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,
include your Trades Qualification. This will ensure we have all the necessary information to assess your application without
any delays.
Location: Burnaby, BC V3N 4X8
Date Posted: 2024-04-29 Closing Date: 2024-05-13
For internal use