Accounts Payable and Payroll Specialist

MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization comprising 190+ team members across the globe, with hub locations in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of end-to-end foodservice technology solutions helps professionals across healthcare and aging services streamline their operations, save time, reduce food waste, and meet regulatory requirements, so they can focus on what matters most: improving the quality of patient and resident care.

We're looking for our next Accounts Payable and Payroll Specialist to join our Finance team. Reporting to the Controller, you'll be ensuring accurate and timely processing of vendor invoices and payroll, and supporting our financial operations.

A day in the life as an Accounts Payable and Payroll Specialist:

• Process and review vendor invoices – Ensure vendors are paid on time and accurately.
• Manage vendor records – Maintain records within our expense management software (Ramp).
• Forecast cash flows – Make certain cash is in the right place at the right time across all companies.
• Review employee expense reports – Process reimbursements in line with company policies.
• Process payroll – Uphold accuracy of Canadian and U.S. payroll each pay period.
• Manage corporate credit cards – Ensure cards remain uncompromised and within limits.
• Perform bookkeeping entries – Reflect inter-company relationships and support financial reporting.

If the below describe your knowledge, experience, and character, this role could be for you:

• I possess knowledge and experience in accounting and payroll.
• I gained my knowledge through certifications, courses, or training and have 3-4 years of direct experience in payroll and accounts payable roles.
• I am proficient in Excel and demonstrate strong data entry skills with a high level of accuracy.
• I have experience in a multi-currency environment with multiple entities.
• I am experienced with Dayforce, TriNet, Ramp, Salesforce, or similar systems.
• I have exceptional attention to detail and organization skills.
• I thrive in an agile environment that encourages collaboration and communication.
• I enjoy being directly involved in projects and initiatives that offer continuous learning and leadership opportunities.

We know imposter syndrome can be REAL when applying for a new role, but please don't let the confidence gap prevent you from taking a leap and applying for your dream job. Your future self will thank you!

More to love about working at MealSuite:

• We are passionate people that care about others. The heart of what we do comes down to our mission to deliver smiles and satisfaction to the continuum of care through an all-in-one foodservice management technology. Learn more about what we do here.
• We've built a progressive culture that values teamwork and innovation. We listen to all voices and entrust team members with tasks that make a significant impact on the communities we serve.
• We're growing sustainably. A career with MealSuite offers the innovation and agility of a startup matched with the stability of an established company in a growing industry.
• We take care of our employees too! Here are just a few of the great things we offer:
• Unlimited paid time off – yeah, you read that right! We trust our employees to build their own version of balance so they can feel rejuvenated to bring their best every day.
• Healthcare benefits – extended health, vision, dental, and paramedical coverage, critical illness, life and disability insurance, travel medical insurance, and access to Teladoc medical experts.
• Hybrid flexibility – we value the collaboration, mentorship, and learning that come from physically working next to one another, as well as the benefits that remote work can offer.
• Work-life balance – this is supported by the fact that more than 90% of current employees agree that their leader supports their wellbeing.
• An inclusive workplace – women account for 53% of our employees and 58% of people leaders.
• Participation in our equity program – we'd love for you to share in MealSuite's success as we continue to grow!
• Opportunities for career development and advancement – we support our employees in pursuing and achieving their professional goals.
• Purposeful work with a positive community impact – more than 90% of our North American employees agree that the company's purpose aligns with their personal values. Learn more about our values at MealSuite.com/Careers.

This role will require you to work in our office located in Cambridge up to 2 days a week. More than an hour away from the office location? Apply anyway, and we can talk through your options!

Have we got your attention? Great! Here's what's next:

Apply today with your resume and answers to our application questions.

We'll start reviewing candidates within two weeks of this position being posted and will reach out to you if we'd like to get to know you a bit better. We often get hundreds of applications for our roles (we feel very honored that so many people are interested!) and try our best to get back to each person. If there's a delay in our response, please don't think we've forgotten about you. We may be taking our time to thoroughly review each candidate

We want to ensure that every qualified individual has an equal opportunity to work with us. If you require accommodation to our application process, please contact[email protected].