Mandate:

Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed.

Primary administrative responsibilities include:

• Support Ontario executives in planning and coordinating meetings, managing boardroom logistics, and organizing corporate events.

• Assist departments in compiling data for various reports, clerical tasks, collecting and organizing invoices and other administrative duties as assigned.

Receptionist responsibilities include:

• Respond to telephone/virtual calls, emails, and in-person inquiries from clients, business partners and other parties. Refer all inquiries to the appropriate individuals/departments across the organization.

• Greet and direct visitors to appropriate contacts.

• Administer and manage inbound/outbound mail, including priority posts, packages, courier services and other correspondence.

• Receive and distribute all forms of correspondence (i.e. incoming faxes).

• Maintain the reception in a tidy and presentable manner.

Requirements:

• Minimum 1 year of corporate receptionist or administrative assistant experience

• High School Diploma or equivalent

• Knowledge of general office procedures

• Proficiency in MS Office

What You Offer:

• Excellent oral and written communication skills

• Strong interpersonal skills to interact with many different groups within the organization

• Extremely detail-oriented, organized and able to multi-task

• Ability to work efficiently in a team environment, as well as independently

What We Offer:

• Equal opportunity employer

• Competitive compensation

• Comprehensive Benefits package, including fitness reimbursement program(s)

• Education Reimbursement Program

• Balance between work and home life