Administrative and Accounting Coordinator

Administrative and Accounting Coordinator

Location: Halifax, Nova Scotia (Remote, Hybrid, or In-Office)
Position: Part-time OR full-time

Pay: $23-$27 per hour

Are you a highly organized and detail-oriented professional looking to support a growing consulting firm in a flexible, part-time or full-ime capacity? Do you thrive in a collaborative environment and enjoy managing calendars, coordinating logistics, and keeping operations running smoothly? If so, 21FSP Advisory Inc. wants to hear from you.

We are seeking a reliable Administrative and Accounting Coordinator to provide day-to-day support to our team and leadership. The successful candidate will report directly to the Principals and Co-Founders and play a key role in managing office administration, bookkeeping, and logistics.

Key Responsibilities

• Bookkeeping using QuickBooks, including monthly reconciliation and expense tracking
• Preparing and managing invoices and payment schedules, including client follow-up
• Coordinating travel and accommodations for team members
• Managing calendars, scheduling meetings, and providing logistical support to leadership
• Overseeing office inventory and supply ordering (for remote or in-office needs)
• Formatting and organizing documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive)
• Supporting internal operations, onboarding coordination, and file management
• Assisting with other administrative tasks as needed in a small-business environment

Qualifications and Skills

• At least 3 years of experience in an administrative, book-keeping, operations, or office coordination role(s).
• Proficiency in Microsoft Office Suite is essential
• Experience with QuickBooks for bookkeeping and invoicing or willingness to learn
• Strong organizational and time management skills, with excellent attention to detail
• Clear written and verbal communication abilities
• Ability to work independently with minimal supervision
• Comfortable with remote work tools (e.g., Zoom, Teams)
• Experience supporting a consulting business or start-up is an asset

About 21FSP

21FSP Advisory (21FSP) is a dynamic consultancy that tackles complex 21st-century challenges. Our team, led by experienced principals, leverages futurecasting and strategic foresight to help our clients navigate disruption, foster resilience, and achieve long-term success. We work across sectors and support clients across Canada through projects that involve public policy, economic development, housing, Indigenous partnerships, and systems transformation.

We are committed to evidence-based solutions, collaboration, and a data-driven approach, and we prioritize inclusive and diverse voices in all aspects of our work. As a small but growing team, every member plays a key role in keeping our operations running smoothly and efficiently. This part-time position is an excellent opportunity to contribute to meaningful work while maintaining a flexible schedule.

How to Apply

Please submit your resume and a brief cover letter outlining your experience and interest in the position to c[email protected] with the subject line "Administrative and Accounting Coordinator- [Your Name]". Applications will be reviewed on a rolling basis.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.