Executive Administrative Assistant

DEPARTMENT: Nursing Administration

ANTICIPATED START DATE: 21 Dec 2026

BARGAINING UNIT: Management and Non-Bargaining

JOB TYPE: Permanent full-time

SCHEDULE: Day, Other, 8 and 12-hour shifts. Work schedule may be changed to meet operational needs.

LANGUAGE REQUIREMENTS: Bilingual essential

NOTE: Applicants must attach a resume to their application.JOB SUMMARY:
The incumbent provides administrative support to the Addiction Treatment Services Directorate and the regional Interprofessional Mental Health and Education Program (PRISME), performing a variety of complex and highly confidential tasks.
REQUIREMENTS :

• Recognized post-secondary education in secretarial studies;
• Minimum of three (3) years of experience in an administrative assistant position;
• Experience in mental health and/or addictions treatment considered an asset;
• An equivalent combination of education and experience may be considered;
• Training in medical terminology, or the ability to complete the training within the established timelines (training available through iTacit);
• Proficiency in Microsoft 365 and knowledge of other software used within the Network;
• Knowledge of administrative processes and operating procedures for regional addiction treatment programs and PRISME is an asset;
• Demonstrated communication and interpersonal skills;
• Ability to coordinate activities and manage priorities;
• Strong sense of responsibility, organizational and analytical skills, and attention to detail;
• Ability to work independently, demonstrate strong organizational skills, and perform high-level administrative duties with minimal supervision;
• Ability to work efficiently, accurately, and professionally while ensuring the quality and accuracy of work;
• Excellent judgment, initiative, and adaptability;
• Willingness and availability to travel within the Zone and across the Network;
• Ability to work independently and as part of a team;
• Physical ability to perform the assigned work;
• Good work history (performance and attendance);
• Adherence to professional ethical principles, the Network's management philosophy, and organizational values;
• Compliance with the rules of confidentiality established by the Vitalité Health Network.
  
• The above requirements may be verified through oral, written or practical tests during the selection process.
• Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
• The employer reserves the right to shorten or extend temporary assignments for operational reasons.
• We thank all applicants. However, only those selected will be contacted.