Legal Assistants (2 Positions)

Join the Team at Roebothan McKay Marshall

Since 1981, Roebothan McKay Marshall has built its reputation on having the best, most dedicated team in Newfoundland and Labrador. As our practice continues to grow in St. John's, we are looking for two Legal Assistants to join our team. Our growing practice needs two types of Legal Assistant, each supporting a different area of the firm:

Personal Injury Legal Assistant

Supporting Personal Injury Associates

Working directly alongside our personal injury associates, you'll play a key role in helping us deliver unmatched care, support, and advocacy for our personal injury clients.

What You'll Do & Bring:

• Provide high-level litigation support, preparing litigation documents, file organization, and billing support.

  Maintain busy calendars, requesting and organizing medical records, communicating with insurance companies and handle client communications with empathy and professionalism.

• Qualifications: Completion of an Administrative Assistant or Paralegal program (or equivalent training and experience). Familiarity with litigation support and proficiency in Microsoft Office are definite assets. Above all, you are personable, professional, and thrive in a collaborative team environment.

Corporate / Commercial Legal Assistant

Supporting Commercial Practice & Transactions

Working directly with our commercial team, you'll manage a varied, fast-paced file load, taking hands-on responsibility across corporate filings, minute books, commercial transactions, and registry searches.

Key Responsibilities:

• Corporate Registries & Filings: Prepare and file incorporations, amalgamations, continuances, extra-provincial registrations, and dissolutions through the NL Registry of Companies (CADO).
• Minute Books & Records: Maintain corporate minute books, including annual resolutions, share registers, and director/officer updates.
• Document Drafting: Draft routine corporate documents, resolutions, share certificates, and client correspondence.
• Transactional & Due Diligence Support: Assist with commercial transactions (share and asset purchases, financings, and commercial leases); prepare closing agendas, closing books, and coordinate execution and delivery of documents.
• Searches & Administrative Management: Conduct and order corporate, PPR, Registry of Deeds, bankruptcy, and litigation searches; manage deadlines, calendars, time entry, billing, and file maintenance.

What We're Looking For:

• Legal Assistant diploma or equivalent education and experience.
• 2+ years of hands-on experience in corporate/commercial law with working knowledge of CADO and NL registry systems.
• Strong drafting, proofreading, and formatting skills in Microsoft Word and Outlook.
• Exceptional organizational ability to juggle multiple files and strict deadlines, combined with discretion and a professional, client-focused manner.

Why Join RMM?

At Roebothan McKay Marshall, we foster an open-door, team-first culture where your work directly impacts our clients and community. We offer a highly competitive salary, a comprehensive benefits package, and long-term career growth in a collaborative environment.

How to Apply

Ready to take the next step in your career?

Please submit your resume and cover letter in confidence (specifying whether you are applying for the Personal Injury Legal Assistant or the Corporate / Commercial Legal Assistant role) to:

General Manager

Roebothan McKay Marshall

P.O. Box 5236, St. John's, NL A1C 5W1

Email: [email protected]

Roebothan McKay Marshall is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.