Maintenance Planner / Relief Supervisor

Position Title: Maintenance Planner / Relief Supervisor
Department: Facilities Management
Position Type: Full-Time, Permanent
Classification: MPE Band E
Salary Range: $73,736-90,084 (based on 40 hours/week)
Posting Date: September 21, 2026, 2026
Closing Date: October 2, 2026, at 5:00 PM AST

Position Summary

Reporting to the Maintenance Manager, the Maintenance Planner / Relief Supervisor plans and coordinates maintenance activities to ensure University facilities, equipment, and systems operate safely, efficiently, and reliably. The position develops work plans and schedules, coordinates materials, contractors, and resources, manages preventive maintenance and work order backlogs, and plans outages and shutdowns. The role also provides relief supervisory coverage during absences, emergencies, major events, and periods of increased operational demand, supporting the effective delivery of campus maintenance services.

Key Responsibilities

• Review maintenance requests and work orders, define scope, and identify required labour, materials, tools, equipment, and permits.
• Coordinate trades, contractors, equipment, materials, and other resources to ensure work is properly planned and ready for execution.
• Review and prioritize maintenance backlogs, identify aging or deferred work, and support supervisors in establishing maintenance priorities.
• Coordinate contractors and external service providers, including scopes of work, quotations, scheduling, access, and documentation.
• Plan and coordinate maintenance shutdowns, service interruptions, and equipment outages while minimizing disruption to campus operations.
• Maintain accurate CMMS information, including asset records, maintenance plans, work histories, job plans, and other maintenance data.
• Monitor maintenance performance, preventive maintenance completion, backlogs, and other key indicators to identify opportunities for improvement.
• Support continuous improvement of maintenance planning, scheduling, reliability, and work processes.
• Provide relief supervisory coverage during absences, emergencies, major events, and periods of increased operational demand, including work assignment, employee coordination, safety oversight, and response to urgent issues.

Qualifications

• Post-secondary education in a relevant discipline such as facilities management, mechanical or electrical technology, engineering technology, or a related field, combined with relevant maintenance experience.
• Several years of progressive experience in maintenance planning, scheduling, work preparation, or facilities operations, preferably in a complex institutional or commercial environment.
• Strong knowledge of maintenance planning principles, preventive maintenance programs, work order management, and computerized maintenance management systems (CMMS).
• Demonstrated ability to coordinate trades, contractors, materials, equipment, and resources while managing competing priorities and operational requirements.
• Strong organizational, problem-solving, communication, and interpersonal skills, with the ability to work effectively with trades staff, supervisors, contractors, and campus stakeholders.
• Experience providing or supporting supervisory coverage, with a demonstrated commitment to workplace safety, regulatory compliance, and effective maintenance practices.

To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application.

StFX is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi'kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at [email protected] or 902-867-5038.

About St. Francis Xavier University
Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today's undergraduates by providing the very best academic experience - outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada's most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia
The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information, visit www.townofantigonish.ca or www.visitantigonish.ca.