Administrative Assistant

Administrative Assistant

PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

In-office 5 days a week in our Saint John, NB E2L 1G2
Canada location.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, etc.

Provides back-up telephone support (as needed)

Processes invoices and billings; maintains records.

Maintains unit attendance records, library and/or manuals.

Records meeting minutes.

Make travel arrangements.

Maintains adequate supply inventory; orders supplies as needed.

Dictation: ability to transcribe reports, and other correspondence

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

Performs other duties as assigned.

Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing

High school diploma or equivalent required

Experience

One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

Excellent oral and written communication, including presentation skills

PC literate, including Microsoft Office applications (particularly Outlook), Excel and Word.

Analytical and interpretive skills

Strong organizational and time-management skills with the ability to manage multiple priorities.

Good interpersonal skills

Ability to work independently and collaboratively in a fast-paced environment.

Ability to meet or exceed Performance Competencies

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Where applicable, Sedgwick uses artificial intelligence tools to assist in the screening, assessment, or selection of candidates. These tools are subject to periodic review.

We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.