Property Administrator

Property Administrator Atlantic Commercial Properties (ACP) is Moncton's largest provider of commercial warehouse space, owning and managing more than 45 commercial properties across the Maritimes.

We are seeking a Property Administrator to join our team in Moncton. This is an important, multi-faceted role that combines property administration, tenant service, maintenance coordination, and accounts payable.

The successful candidate will be a key point of contact for our tenants, contractors, and suppliers and will help coordinate the day-to-day operations of our commercial property portfolio. This position is well suited to someone who is organized, dependable, personable, and comfortable managing a variety of responsibilities. Training will be provided.

Key Responsibilities

Tenant & Property Administration

• Serve as a primary point of contact for tenants, contractors, and suppliers
• Respond to phone calls, emails, service requests, and general inquiries
• Maintain tenant contact information, emergency contacts, service records, contracts, leases, and other property documentation
• Maintain organized digital and physical filing systems
• Assist with internal reporting, data entry, and document preparation

Maintenance & Service Coordination

• Schedule and coordinate in-house maintenance staff for service calls, repairs, renovations, and emergencies
• Arrange outside contractors for electrical, plumbing, HVAC, and other specialized work
• Track service calls and follow up to ensure work is completed in a timely manner
• Coordinate and maintain schedules for preventative maintenance and required inspections, including HVAC, sprinkler, fire alarm, and backflow systems

Contractor & Supplier Management

• Maintain strong working relationships with contractors and suppliers
• Request and review quotes for repairs, maintenance, and property improvement projects
• Assist with negotiating annual service contracts, including landscaping and snow clearing
• Identify opportunities for cost savings and negotiate pricing with suppliers when appropriate

Required Qualifications

• High school diploma or equivalent
• Basic proficiency with Microsoft Word and Excel
• Strong organizational and communication skills
• Ability to prioritize and manage multiple tasks
• Professional and customer-service-oriented approach when dealing with tenants, contractors, and suppliers

The Following Are Considered Assets

• College diploma in business, office administration, or a related field
• Previous experience in property management, administration
• Experience with QuickBooks
• Experience coordinating contractors, maintenance, or service work
• Bilingual (English & French)

Why Join ACP?

ACP is a family-owned and operated business with a small, close-knit team. We value people who are willing to take ownership of their responsibilities while also pitching in wherever needed.

We offer:

• Competitive compensation
• Benefits package
• Paid vacation
• Training and support
• A stable, long-term position with an established local company
• A collaborative, small-team working environment

If you are organized, proactive, enjoy working with people, and are looking for a varied role, we would like to hear from you.