Medical Staff Coordinator - Medical Department

DEPARTMENT: Medical Services

BARGAINING UNIT: Management and Non-Bargaining

JOB TYPE: Permanent full-time

SCHEDULE: Day, 8 and 12-hour shifts. Work schedule may be changed to meet operational needs.

LANGUAGE REQUIREMENTS: Spoken French and English essential and written French or English

NOTE: Applicants must attach a resume to their application.

JOB SUMMARY :

Medical Services serve as a link between medical staff members and the Network's administration. The Medical Staff Coordinator acts as the point of contact for medical staff in their zone regarding the various areas under the sector's responsibility. The person holding this position reports to the Administrative Director of Medical Services and works under the functional authority of the zone's Medical Director. She is also required to work in collaboration with the Chief Medical Officer, department heads, and physicians in the zone, as well as other internal and external stakeholders. She collaborates with them to achieve the sector's objectives. In addition, they work closely with other medical staffing coordinators throughout the Network to carry out tasks, depending on needs and priorities. They are therefore part of the team responsible for the overall operation of the medical services offered in the zone and provide support to team members at the regional level on matters related to both management and medical leadership.

REQUIREMENTS :

• Recognized postsecondary training in secretarial studies or office administration;
• Minimum five (5) years of experience in an administrative secretary position;
• Experience as an executive secretary, considered an asset;
• Experience in a health-related field, considered an asset;
• Any other combination of education and experience deemed relevant and equivalent may be considered;
• Extensive knowledge of the Microsoft 365 suite and other software applications used within the Network;
• Excellent written communication skills, including minute-taking;
• Strong communication and interpersonal skills;
• Ability to manage workload effectively and balance multiple priorities;
• Strong sense of responsibility, excellent organizational skills, analytical thinking, and attention to detail;
• Ability to work independently and as part of a team;
• Physical ability to perform the assigned work;
• Good work history (performance and attendance);
• Adherence to professional ethical principles, the Network's management philosophy, and organizational values;
• Compliance with the rules of confidentiality set by Vitalité Health Network.
  
• The above requirements may be verified through oral, written or practical tests during the selection process.
• Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
• The employer reserves the right to shorten or extend temporary assignments for operational reasons.
• We thank all applicants. However, only those selected will be contacted.