Education Coordinator

About the Department and Education Office

The Department of Medicine is one of the largest departments in Dalhousie University's Faculty of Medicine, comprising fifteen medical divisions and more than 240 academic faculty. We deliver residency and medical-student education across multiple training sites throughout the Maritimes, including Halifax, Nova Scotia and Saint John, New Brunswick. The Education Office is the administrative backbone of these programs, supporting the full learner lifecycle for residents and medical students, and serving faculty and committees across the Department.

The Role

The Department of Medicine's Education Office is looking for an organized, detail-oriented Education Coordinator to help deliver our postgraduate (residency) and undergraduate (medical student) education programs. Reporting to the Manager Academic, the Education Coordinator plans, coordinates, implements, and evaluates education activities on behalf of the Department, and acts as a central point of contact and a resource for residents, medical students, and faculty on educational and service matters. This role contributes to program planning, implementation, communications, evaluation processes, and day-to-day operational support to ensure the effective delivery of the Department's academic mandate.

Key Responsibilities

Responsibilities may include:

• Coordinating learner schedules, rotations, call schedules, and the master clerkship or rotation schedule, and liaising with divisions on faculty teaching capacity
• Support the annual resident selection process through CaRMS - applicant communication, file review, interviews, and ranking
• Supporting competency-based assessment, examinations (for example OSCEs), and the Competence Committee
• Supporting program accreditation (for example Royal College and CACMS), including documentation and compliance records
• Coordinating undergraduate clerkship rotations and electives across Dalhousie, Canadian, and international streams, including high-volume elective requests and visiting-student IT access
• Providing committee and meeting support - agendas, minutes, and follow-up on action items
• Administering evaluations and awards, and preparing summary reports of teaching and learner assessments
• Maintaining records, databases, and education-management systems (for example One45)
• Responding to inquiries and providing day-to-day administrative support to learners and faculty

What You Bring

• Successful completion of an Undergraduate degree required.
• A minimum of three years' experience in a related administrative or coordination role, ideally in an academic, medical-education, or health-care setting.
• Demonstrated ability to work effectively in a fast-paced setting while managing multiple priorities and meeting competing deadlines.
• Commitment to continuous learning and quality improvement; willingness to progressively acquire new skills and assume increasing levels of responsibility.
• Ability to collect, analyze, interpret, and present data to support evidence-based decision-making.
• Strong written and verbal communication and highly developed interpersonal skills.
• Strong attention to detail, demonstrated problem-solving ability, adaptability, and good judgement.
• Discretion and the ability to handle confidential and sensitive information with tact.
• Proficiency with Microsoft Office (Word, Excel, Teams), and working knowledge of education-management platforms such as One45, the AFMC and AMBOSS portals, CaRMS, Kira Talent, and on-call locating systems - or the ability to learn them quickly
• Familiarity with medical-education accreditation standards (for example Royal College accreditation and Competence by Design) is an asset

What We Offer

• A collaborative, supportive team and meaningful work supporting the next generation of physicians
• Variety and ownership - a role where your organizational strengths make a visible difference
• A comprehensive benefits package, including extended health care, dental care, disability insurance, life insurance, an employee assistance program, and paid time off
• A Monday-to-Friday schedule.
• A hybrid work arrangement based in Halifax, Nova Scotia can be discussed at end of probation period.