2627-089 - Administrative Assistant (OA11) 50% part-time - IT Campus
Nova Scotia Community College - 8 Jobs
Halifax, NS
Closed
Job Details:
Benefits:
Operational Support
Administrative Assistant 2 (OA11)
Institute of Technology Campus
Halifax, Nova Scotia
School of Access, Business, Creative Industries and Education
Continuing Part-time 50% Position: Commencing approximately August 17, 2026
Application deadline is July 7, 2026
Competition No. 2627-089
Salary range: $ $21,088.02 to $23,594.65 annually
You will be required to be onsite, in-person at the Institute of Technology Campus for 17.5 hours per week (preferably mornings). Institute of Technology Campus is located in Halifax, Nova Scotia.
You will be reporting to the Academic Chair managing the Adult Learning Program (ALP) in the School of Access, Business, Creative Industries and Education at Institute of Technology Campus.
You will provide a full range of administrative support services to the Institute of Technology Campus ALP Counsellor. Your primary responsibilities will include digital record keeping and file management, inputting and retrieving data, running reports, managing and updating student records and schedules. Additionally, you will be the primary reception for the campus-based School office where you will greet students and respond to enquiries from students and prospective students. You will also organize and co-ordinate regular intake assessments for ALP applicants, responding to enquiries and liaising with Admissions and the ALP Counsellor.
You will therefore provide the following support services:
- Field in-person, telephone and email enquiries about the ALP program
- Identify applicants referred for entry into the Adult Learning Program
- Prepare the documents needed for the intake assessment process
- In collaboration with the ALP counsellor, schedule the intake assessments and readmit sessions for ALP applicants and candidates for readmission
- Maintain intake assessment decision records and submit to Admissions
- Maintain systems supporting graduate planning and tracking
- Assist with the counsellor's calendar management
- Maintain filing systems
- Support the planning and logistics of special events
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration. Or you have the recognized equivalency of high school diploma with significant (10+) years of administrative experience.
- You have a minimum of two years of (full-time equivalent) recent and related occupational experience in a fast-paced office environment.
- You have occupational experience that includes digital records management.
- You are familiar with and comfortable using computer applications for spreadsheets, word processing, file sharing, video conferencing, and email.
- Experience using SharePoint and PeopleSoft would be considered an asset.
- Knowledge of running reports from enterprise systems like PeopleSoft would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
- Occupational experience supporting/providing service to students and prospective students in a post-secondary educational environment would be considered an asset.
Relevant Skills and Knowledge:
- You demonstrate a commitment to diversity, inclusion, equity, accessibility and anti-racism.
- You possess excellent interpersonal skills and can interact at all levels of an organization.
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment.
- You are known for your problem solving and critical thinking skills.
- You are a strong communicator.
- You possess excellent coordination skills specifically related to organizing the flow of information in both virtual and in-person environments.
- You have proven records and information management skills.
- You demonstrate a strong commitment to excellence and community involvement.
- You are dedicated to life-long learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
