Medical Office Assistant

Join our team at the Maritime Allergy Clinic!

At Maritime Allergy clinic, our dedicated team is committed to providing exceptional care and we believe that we play an important role in our patients' health care journey.

If you enjoy a fast-paced environment, have a passion for Health Care, and thrive in a team setting, you will love working with us!

The opportunity:

Maritime Allergy clinic, located in Moncton, NB is looking for a full-time Medical Office Assistant to join our team! If you consider yourself to be organized, innovative, passionate, and a dependable individual, this may be the perfect opportunity for you!

Key Responsibilities, as required/applicable:

The Medical Office Assistant would be responsible for coordinating the effectiveness of daily activities at our clinic and provide administrative support, which includes the following administrative duties:

• Respond to patient inquiries via telephone, email, and fax in a professional and timely manner.
• Greet patients upon arrival and provide a welcoming, respectful experience.
• Schedule, confirm, and manage patient appointments using the clinic's electronic system.
• Take and relay accurate messages to physicians and other team members.
• Maintain efficient scheduling workflows to support clinic operations.
• Ensure electronic medical records are complete and up to date and manage faxing of reports.
• Scan and upload documents into the electronic medical record system.
• Process and track referrals.
• Process payments for services, products, or orders and maintain accurate records.
• Ensure all patient information is handled in accordance with confidentiality and privacy standards.
• Support daily clinic operations and perform other administrative duties as required.
• Contribute to a collaborative team environment and support physicians and staff in delivering quality patient care.

Schedule and location:

• The medical office assistant position requires availability to work onsite from Monday to Friday, 8 hours/day (excluding evenings, weekends, and Statutory Holidays).
• The clinic is located at 115 Pacific Ave, Moncton, NB.

Qualifications:

• Proficiency with a computer (including using the internet, electronic medical record system, and MS Office software).
• Demonstrates excellent documentation skills and attention to detail.
• Strong communication and conflict resolution skills.
• Strong interpersonal skills.
• Exhibit compassion and patience.
• Self-motivated individual who has the ability to work independently and as a team.
• Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.
• Ability to maintain a high regard for confidentiality and advocacy for patients.
• Ability to multi-task and work in a fast-paced environment.
• Proficiency in both English and French are required due to operational requirements.

Experience/Education:

• 2+ years of experience as a medical office admin within a medical environment is an asset.
• Medical office admin diploma (or equivalent) is an asset.
• Familiarity with medical terminology.
• General knowledge of the New Brunswick medical system is an asset.

Why you should absolutely join our team:

Apply for a fantastic opportunity to join a positive teamwork environment where you will benefit from:

• A professional, positive, and inclusive work environment that strives to promote wellness.
• Vacation (some flexible, some pre-determined).
• Paid sick/personal days.
• Additional paid time off between Christmas and New Years.
• No evenings and weekends.
• Office closed on all STAT holidays.
• Free parking.
• Annual performance review with potential for yearly increase or bonus.

Compensation:

Hourly rate within a range of $24 - $27, commensurate with experience and qualifications. Final compensation will be discussed and confirmed with the successful candidate.

Start Date: July 2026, specific date to be determined with the successful candidate
Application deadline: July 6th, 2026