Property Operations Manager

Atlantic Commercial Properties Inc.

Moncton, NB

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Posted yesterday

Job Details:

In-person

Full-time

Experienced

Benefits:

Health Insurance

Paid Time Off

Group RRSP

Property Operations Manager
ATLANTIC COMMERCIAL PROPERTIES INC.
Moncton, NB
Full-Time Position

About Atlantic Commercial Properties

Atlantic Commercial Properties (ACP) is a family-owned and operated commercial real estate company with a proud history of serving New Brunswick businesses for over 45 years. We own, develop, and manage a diverse portfolio of warehouse, office, and industrial properties, built on a foundation of long-term relationships, entrepreneurial thinking, and exceptional service. As a locally owned business, we take pride in our hands-on approach, strong community connections, and commitment to creating high-quality spaces where businesses can thrive. Our team is dedicated to maintaining and improving our properties while delivering outstanding experiences for our tenants and partners. At ACP, employees can make a meaningful impact, contribute ideas, and be part of a collaborative team that values integrity, accountability, and long-term success.

Position Summary

The Property Operations Manager is responsible for overseeing the day-to-day operations of a commercial property portfolio consisting primarily of warehouse, office, and industrial properties. This role ensures efficient building performance, tenant satisfaction and retention, and the successful execution of building upgrades and tenant fit-ups. The Property Operations Manager serves as the primary point of coordination between ownership, tenants, vendors, contractors, and internal teams to maintain high-quality operations, maximize asset value, and support the long-term success of the portfolio.

Key Responsibilities

Property Operations & Maintenance

Oversee daily operations of assigned properties, ensuring buildings are safe, clean, and well-maintained
Manage preventive maintenance programs and coordinate repairs for HVAC, electrical, plumbing, and structural systems
Conduct regular property inspections and address deficiencies promptly
Ensure building systems and equipment are operating efficiently and reliably
Coordinate and oversee seasonal maintenance activities

Vendor & Contract Management

Select, onboard, and manage third-party vendors and service providers
Negotiate service contracts and monitor vendor performance, service quality, and costs
Obtain and evaluate competitive bids for maintenance, repair, and capital projects
Project manage new builds, tenant fit-ups, and building/unit upgrades
Maintain strong working relationships with contractors, consultants, and service providers

Tenant Relations & Lease Coordination

Serve as a primary contact for tenant operational needs and concerns
Coordinate tenant improvement and fit-up activities
Address service requests and resolve issues in a timely and professional manner
Work closely with the leasing team to coordinate tenant move-ins, move-outs, and occupancy transitions
Assist in supporting tenant renewals and maintaining strong tenant relationships
Monitor tenant compliance with operational obligations outlined in lease agreements

Financial & Budget Oversight

Assist in preparing and managing annual operating budgets
Review invoices, approve expenses, and track and control operating costs
Identify cost-saving opportunities without compromising service quality
Assist with forecasting and budgeting for capital improvements and major repairs

Compliance & Risk Management

Ensure buildings and rental units operate safely and efficiently
Manage inspections, audits, and emergency response procedures
Address security and safety system calls during business and after hours
Maintain accurate operational records and reports
Ensure compliance with applicable building, fire, health and safety, and environmental regulations

Capital Projects & Improvements

Support capital improvement projects from planning through completion
Coordinate with contractors, engineers, consultants, and ownership representatives
Monitor project schedules, budgets, and quality standards
Assist with planning and execution of property improvement initiatives that enhance tenant satisfaction and asset value

Qualifications

Bachelor's degree in Property Management, Business, Engineering, or a related field (preferred)
5+ years of experience in commercial property operations, facilities management, or a related field
Knowledge of building systems, maintenance practices, and commercial property operations
Experience managing vendors, budgets, capital projects, and tenant relationships
Excellent communication, organizational, and problem-solving skills
Proficiency with property management software and Microsoft Office
Valid driver's license and reliable transportation required
Ability to respond to property emergencies when required

Key Competencies