Database Administrator

Database Administrator
Doctors Nova Scotia

Office Location: Dartmouth, NS
Closing Date: July 8, 2026
Salary Range: $65,484.95 - $81,856.48

Doctors Nova Scotia (DNS) is the professional association representing all physicians in the province, with over 5,500 members including practicing and retired physicians, medical students, and residents. As the collective voice of physicians in Nova Scotia, the association is committed to working with health-system partners to ensure the province can recruit and retain skilled physicians while continuously improving patient care.

Reporting to the Membership & Benefits Manager, the Database Administrator is responsible for the administration, customization, and optimization of the organization's NetSuite environment and related systems. This role leads database structure, system integrations, workflow automation, and reporting design to enhance operational efficiency and data-informed decision-making. You will work closely with cross-functional teams to translate business requirements into scalable system solutions that drive continuous improvement.

Core Responsibilities

In this role, you will provide strategic and operational leadership for the organization's enterprise systems and user enablement. Your responsibilities include:

• System Administration & Customization: Customize NetSuite records, fields, and page layouts, while supporting overall database design, system configuration, and functional testing.
• Integrations & Data Flow: Maintain and enhance integrations between NetSuite and financial systems, email marketing platforms, and the organization's website to ensure seamless data flow and alignment.
• Workflow Automation: Design and optimize workflows and electronic approval processes to improve process efficiency and system automation.
• Insights & Reporting: Develop and maintain saved searches, reports, and dashboards to support business insights and organizational decision-making.
• Data Governance: Perform data uploads and mass updates while ensuring accuracy and strict adherence to data governance standards.
• User Support & Training: Provide ongoing system support and onboarding for users, while developing clear process documentation and guidance.
• System Communications: Design and maintain HTML templates for system-generated communications, such as invoices and receipts.

Qualifications

You are a technical professional with a deep understanding of database design and a high level of integrity when handling sensitive data.

• Education: Post-secondary education in information systems, business administration, computer science, or a related field (or an equivalent combination of education and experience).
• Experience: A minimum of three (3) years of experience administering or supporting enterprise systems (e.g., NetSuite, CRM, or ERP platforms), including reporting and workflow automation.
• Technical Skills: Proficiency in HTML for template building and experience managing system integrations (e.g., Higher Logic, APIs, or data exchange tools).
• Analytical Mindset: Strong analytical and problem-solving skills with exceptional attention to detail and accuracy.
• Communication: Excellent interpersonal skills with the ability to deliver user training and work effectively with both technical and non-technical stakeholders.
• Adaptability: Proven ability to manage multiple priorities and deliver results independently in a fast-paced environment.

Why Join Doctors Nova Scotia?

At DNS, people are valued and the organization is passionate about its work. It offers an award-winning culture built on trust, accountability, and flexibility.

• Flexible Work Options: DNS supports remote work and flexible hours to help maintain a productive and positive organizational culture.
• Comprehensive Benefits: Employees have access to a defined benefit pension (NSHEPP), health and dental coverage, and an Employee and Family Assistance Program.
• Wellness & Vacation: DNS provides a flexible Health & Wellness benefit and three weeks (15 days) of paid vacation to support employee wellbeing.

To learn more about Doctors Nova Scotia, please visit: http://www.doctorsns.com/

Doctors Nova Scotia is committed to developing and supporting a more diverse, inclusive and equitable environment for both physicians and staff. Their goal is to have a diverse workforce that represents the individuals they serve. Preference will be given to candidates from equity-deserving groups, including those who identify as Indigenous, African Nova Scotians or other Racially Visible Persons, Persons with Disabilities, and 2SLGBTQ+. If you are a member of one or more of these equity groups, you are encouraged to self-identify on your application.

Equity, diversity, inclusion, reconciliation, and accessibility, or EDI(R)A, are embedded in Doctors Nova Scotia's work and guided by an EDI(R)A framework. They support these commitments through ongoing education, policies, external assessments, and active staff-led committees,including an EDI(R)A Committee and a Truth and Reconciliation Committee. They apply an equity lens to their organizational decision-making.

How to Apply

Please submit your resume online by clicking "Apply." Should you require accommodation during the selection process or have any questions regarding how DNS supports a safe and inclusive workplace, you are encouraged to inform us or contact Greg Dickie in confidence at [email protected].

Facet is a recruitment firm with an unshakeable belief that change is a good thing. People are not only our purpose, they are also our passion. Facet was created to recruit talented, established professionals who aspire to lead organizations. We are inspired by these individuals and believe they are at the core of building purpose-driven, dynamic, and forward-thinking workplaces.