Administrative and Learning System Coordinator

Administrative and Learning System Coordinator with LearnSphere

About LearnSphere

LearnSphere exists to help organizations and individuals prosper, building their capacity with relevant skills, knowledge and tools to reach their full potential.

A federally incorporated non-profit organization, LearnSphere specializes in the design and delivery of comprehensive, bilingual, evidence-based learning and development solutions to help businesses and organizations learn, innovate and scale. We help our clients develop the skills they need to grow, commercialize, export, increase supply chain opportunities and plan their workforce.

We recognize that businesses and nonprofits flourish when they embrace varying perspectives and experiences. We also recognize that economies and communities are strengthened when all people have equitable access to the resources and support they need to start and run successful organizations.

We have programming that supports organizations led by Indigenous peoples, women, LGBTQ2S+, newcomers to Canada, and members of official language minority communities, among other equity-deserving groups.

LearnSphere has designed and delivered training to 65,000+ people with 5,000+ organizations throughout Canada and in more than 20 countries worldwide.

LearnSphere is a 100% remote workplace with employees in both New Brunswick and Nova Scotia.

The Culture

LearnSphere's staff is currently 100 percent female, and the organization is governed by a diverse board.

We seek to apply an Equity, Diversity, Inclusion, Accessibility (EDIA) lens to our entire business model, from governance and organizational culture to programs, suppliers and beneficiaries. As such, we welcome qualified individuals from underrepresented and equity-deserving communities to apply.

As a lean, streamlined organization, we are able to invest in our people; we value a healthy workplace culture as well as continuous personal and professional growth and development.

The Opportunity: Administrative and Learning System Coordinator

The Administrative and Learning Systems Coordinator provides organization-wide administrative and operational support to ensure the efficient functioning of the organization. This role serves as the primary coordinator for logistics related to LearnSphere's Board of Directors while also managing the day-to-day administration of the organization's Learning Management System (LMS). Reporting directly to the Chief Operating Officer, the Administrative and Learning Systems Coordinator is integral in providing administrative and communications input and support to all our projects.

Key Responsibilities

Administrative and Operational Support

• Assist in the development, proofing, and formatting of corporate correspondence, documents, reports, presentations and proposals
• Maintain and update the website and social media (e.g., LinkedIn, Facebook)
• Represent the organization professionally in written and verbal correspondence, in both official languages
• Provide support for financial tasks such as invoicing and claims

Learning Management System (LMS) Administration

• Serve as the primary administrator for the organization's Learning Management System
• Manage user accounts, permissions, enrollments, and learning assignments
• Monitor learner participation, completion rates, and compliance requirements
• Generate, analyze, and distribute LMS reports for management and employees or other stakeholders as required
• Provide technical support and troubleshooting assistance to employees using the LMS
• Identify opportunities to improve reporting processes, data quality, and user experience

Board of Directors Administration

• Coordinate all logistical arrangements for Board of Directors and committee meetings, including scheduling, meeting invitations, venue or virtual meeting setup, and distribution of materials
• Draft and manage Board-related correspondence with professionalism and discretion, recognizing the demands on volunteer time and the importance of clear, well-prepared materials
• Attend Board meetings and accurately record meeting minutes, decisions, and action items
• Maintain Board records, governance documents, policies, resolutions, and meeting archives

Qualifications

• Graduate of a recognized communications or administrative program or be able to demonstrate work experience equivalency
• Experience administering a Learning Management System or similar database platform
• Experience taking and preparing formal meeting minutes
• Strong organizational, interpersonal and communication skills
• Bilingual in English and French, possessing excellent writing skills in both
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams
• Good knowledge of Adobe, Canva, HubSpot, content management systems considered an asset
• Good knowledge of generative AI tools considered an asset

An equivalent combination of education, training and experience may be considered.

The Package

LearnSphere offers a competitive compensation package, including:

• A competitive salary ($44,000 - $66,000 per annum)
• Incentive compensation
• Employer RRSP contribution
• Family Health and dental coverage
• Annual wellness benefit
• Professional and personal development opportunities
• Annual team retreats

How to Apply / What to expect in the process

Interested individuals should send a cover letter and CV to [email protected] on or before July 3, 2026. Only those individuals selected for an interview will be contacted. Depending on the location of candidates, interviews may take place either in person or virtually.

We are committed to an accessible recruitment process. As such, accessibility accommodations may be requested at any point within the recruitment process.