Controller

Controller

Halifax, NS

Reference # HL-CCP-9770

Our client, City Centre Property Management, is a well-established and growing property management firm with over 30 years of experience serving Halifax and surrounding communities. Specializing in residential and commercial real estate, City Centre is committed to delivering exceptional service, maintaining high-quality living environments, and building strong relationships with residents, property owners, and stakeholders. With a dedicated, hands-on team and a focus on operational excellence, they continue to expand their portfolio while maintaining a personalized approach to property management.

As they continue to grow, we are partnering with City Centre Property Management to bring a Controller to their team in Halifax.

The Controller is a key member of the organization's finance leadership team. Reporting to the CFO, this individual is responsible for the day-to-day accounting operations and plays a critical role in ensuring accurate financial reporting and enabling informed decision-making for senior management and ownership. Leading a small team and collaborating closely with property management and operations, the Controller will bring both technical expertise and a hands-on approach to overseeing the full accounting cycle.

Responsibilities will include:

Accounting and Reporting

• Responsible for recording vendor invoices accurately and on a timely basis; will be ably assisted by the AP Accounting Assistant in this task.
• Review daily general ledger transaction register to ensure accuracy of GL coding.
• Schedule vendor payments as per agreed credit limits.
• Provide CFO with a weekly vendor payment plan to enable cash-flow forecasting.
• Responsible for recording rental charges, NSF charges, deposit refunds accurately in the accounting system; will be ably assisted by the AR Accounting Assistant in this task.
• Responsible for recording rent collection, recognition of NSF, deposit refund and other charges related to tenant record accurately and in a timely manner.
• Work closely with the CFO, Property Managers and Owners to ensure that all collection related activities are complete and accurate.
• Responsible to ensure that all bank accounts are reconciled periodically as per agreed timelines and resulting open items are reviewed and resolved on a timely basis.
• Record periodic closing and recurring journal entries accurately and close the books of accounts for the month as per agreed timelines.

Business Planning and Analysis

• Analyse and report periodic variance of major expense lines versus budget for properties.
• Assist the CFO in reconciling common area maintenance (CAMS) actual costs versus estimates for all commercial tenants.
• Assist the CFO in reviewing and analysing the monthly cash-flow.

Compliance and Risk Management

• Responsible to file HST returns for properties with inputs from the CFO.
• Assist the CFO in successfully completing the external auditor review of the books of accounts for all properties in the portfolio.
• Responsible to implement all financial policies, practices and procedures of the company.
• Ensure necessary internal controls are maintained to safeguard the company's assets and escalate internal control risks in accounts payable and accounts receivable process.

Finance

• Report NSF and collections to stakeholders periodically as advised by the CFO.
• Assist the CFO is cash-flow tracking, planning and forecasting on a periodic basis.

The ideal candidate will possess:

• CPA designation with 2-5 years of post-qualification experience in industry or audit.
• Experience leading and managing small teams.
• Strong hands-on approach with the ability to manage both strategic and operational responsibilities.
• Ability to work independently, manage competing priorities, and meet tight deadlines.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel.
• Experience with Yardi Breeze or similar ERP systems (e.g., Sage, NetSuite).
• Real estate or property management experience is considered an asset.

We are seeking a detail-oriented and proactive finance professional who thrives in a collaborative, fast-paced environment. If you are ready to take on a leadership role and contribute to the continued growth of a respected local organization, we encourage you to reach out.

To express interest in this opportunity please apply online at: https://meridiarecruitment.ca/Career/17815480183490000008ahq

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Jason Ozon, Senior Consultant, at [email protected]. If you require accommodation to participate in the recruitment process, please let Jason Ozon know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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