Dock Administrative Assistant

Job Title: Dock Administrative Assistant

Location: Moncton, NB

Shifts: Start time at 5:30am- 4 days on, 4 days off

Wage: $21/hour

Job Overview

We are in search of a qualified administrative assistant for the dock. The right candidate will support by managing schedules, coordinating communications, maintaining records, and preparing documents to support daily office operations. Assist with data entry, filing, and customer service while ensuring accuracy, organization, and efficient workflow.

Key Responsibilities

• Process inbound trips and ensure accurate, timely reporting of shipment information
• Prepare and coordinate local delivery and pickup trips for P&D drivers
• Collect, organize, and scan all freight documentation related to terminal shipments
• Maintain records by scanning daily pre-trip inspections, checklists, and yard audits
• Communicate effectively with internal departments and external customers regarding shipments and inquiries
• Update and maintain daily tracking reports for key customers
• Provide administrative support to terminal operations, ensuring workflow efficiency
• Assist in maintaining accurate shipment and documentation records for compliance and auditing purposes

Qualifications

• Minimum Grade 12 diploma or equivalent
• Previous experience in logistics, transportation, or administrative roles is considered an asset
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with TMW (Transportation Management System) is an asset

Core Competencies

• Strong attention to detail and accuracy in handling documentation
• Ability to work independently as well as collaboratively within a team
• Strong organizational and time management skills
• Demonstrated reliability, focus, and initiative
• Ability to manage repetitive tasks with patience and consistency