Office Manager

Job Description: Office Manager

Commercial Paint Company | Maritime Provinces

Position Overview

We are seeking an experienced and dynamic Office Manager to join our thriving commercial paint company, with a workforce of approximately 60 employees across the Maritime provinces. As we embark on an ambitious growth plan, aiming to increase revenue by 30% within the next 24 months. You will play a pivotal role in supporting both daily operations and strategic initiatives. Reporting directly to the General Manager (GM) and supporting the broader requirements of our private equity ownership group, you will serve as the key administrative leader for the organization. Your contributions will ensure our operations run smoothly, our reporting is accurate and timely, and our growing team is well supported.

Key Responsibilities

• Administrative Leadership: Oversee all day-to-day office operations, ensuring efficient functioning of administrative processes in a multi-site environment.
• Financial Administration: Manage accounts payable/receivable, payroll processing, and expense tracking; assist with budgeting and forecasting in alignment with revenue growth targets.
• HR Support: Coordinate recruitment, onboarding, and employee records; manage benefits, vacation tracking, and support employee engagement initiatives.
• Reporting & Compliance: Prepare regular operational and KPI reports for the GM; ensure compliance with provincial and federal regulations.
• Process Improvement: Identify and implement process enhancements to improve productivity, cost efficiency, and support scaling operations as the company grows.
• Vendor & Facilities Management: Oversee relationships with suppliers, service providers, and facility maintenance across company locations.
• Support for Leadership: Provide administrative and strategic support to the GM, including meeting coordination, and special projects assigned.

Qualifications

• Proven experience as an Office Manager or in a senior administrative role, ideally within a commercial, industrial, or construction-related environment.
• Strong financial acumen, with experience in bookkeeping, payroll, and budget management.
• Working knowledge of HR practices and applicable employment standards in the Maritime provinces.
• Exceptional organizational and time management skills; ability to juggle multiple priorities in a fast-paced, growth-oriented setting.
• Excellent written and verbal communication skills in Canadian English.
• Advanced proficiency with Microsoft Office Suite and business management software; experience with ERP systems is an asset.
• Demonstrated ability to work independently and as part of a collaborative team.
• Post-secondary education in business administration or a related field preferred.

Key Competencies

• Results-driven with a focus on supporting ambitious revenue growth.
• Confidentiality and integrity in handling sensitive business and employee information.
• Problem-solving mindset and adaptability to changing business needs.
• Strong interpersonal skills to build rapport across all levels of the organization.

Compensation & Benefits

We offer a competitive salary commensurate with experience, a comprehensive benefits package, and opportunities for professional growth within an expanding business backed by a private equity firm.

How to Apply

Interested candidates are invited to submit a resume and cover letter outlining their qualifications and relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join our team and play a key role in our journey to become the leading commercial paint provider in the Maritimes!