Administrative Assistant, Line Maintenance

Purpose of position

Provide confidential administrative support to Manager, Line Maintenance, and Stores group.

Key responsibilities

• Build and administer workforce schedules for Line Maintenance and Stores unionized and management employees, ensuring coverage requirements are met while complying with collective agreement provisions.
• Create shift bids, vacation bids, and approve vacation for employees and management, and integrate into the work schedules.
• Ensure all applicable provisions of the relevant collective agreement are consistently and accurately applied in the administration of duties supporting unionized employees.
• Manage pay-related activities in UKG Workforce Central (WFC) ensuring accuracy, completeness, and adherence to payroll deadlines.
• Recommend schedule changes to backfill and reduce overtime payouts.
• Investigate daily exceptions generated in UKG WFC (time and attendance).
• First point of contact for maintenance inquiries and information relating to Line maintenance department.
• Co-ordinate and responsible for onboarding and offboarding activities, including access credentials and required documentation.
• Creating and maintaining employees' personnel files.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
• Perform other related duties as assigned.

Required qualifications

• College diploma or post-secondary education.
• Minimum (3) years of experience in an administrative role within a fast-paced, deadline-driven office environment.
• Proficient in Microsoft Office Suite with particular skill sets in Excel, Outlook, and Word.
• Well organized, manage time effectively, prioritize multiple tasks, and meet deadlines.
• Ability to obtain and maintain a Restricted Area Identification Card (RAIC).
• Effective communication skills in English, both oral and written.
• Note for Montreal base: Effective communication skills in French, both oral and written are also required.

Preferred qualifications

• Payroll related experience.
• Experience with UKG WFC (Kronos) or similar workforce management systems.
• Experience working in a unionized environment.
• Previous experience in aviation industry.

About Jazz Aviation LP:

Jazz Aviation LP (Jazz) is Canada’s largest regional airline and Air Canada’s primary Air Canada Express operator, connecting people and communities to approximately 70 destinations across North America.

With over 4,200 dedicated professionals, Jazz fosters a workplace united by purpose and supported by programs and policies that promote safety, diversity, and wellness. Jazz is proud to be recognized for its strong commitment to people and culture. Visit our Company Awards and Recognition page to learn more about the honours we've earned.

Join our award-winning team and be part of shaping the future of regional aviation!

Our commitment to diversity, equity, inclusion, and accessibility:

We strive to make our workplace accessible and inclusive. To support your success, we can provide accommodations for people with disabilities, such as adjustments or assistive measures to remove barriers during the recruitment process. If you require any accessibility support, please contact us at [email protected].

Jazz values diversity and we empower our employees to foster an internal culture of inclusion. Jazz is committed to providing equitable opportunities for employment and career advancement and we will continuously work to create inclusive and accessible work environments to maximize individual potential as well as psychological health and safety. Meeting the needs of passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.