Associate Registrar - Recruitment & Admissions

Mount Allison acknowledges, honours, and respects that the land named Sackville, NB is part of the unceded territory of the Mi'kmaq People who are the historic inhabitants, custodians, and dwellers on the land where our University is built and confirms its commitment to strengthening relationships with all Indigenous people.

Position title: Associate Registrar - Recruitment & Admissions
Department: Registrar's Office
Type: Full-time Continuing
Opportunity type: Non-Academic
Classification: Admin Grade 7
Salary range: $68,601 to $91,464 per annum
Supervisor's title: Registrar
Posted date: May 6, 2026
Closing date: May 20, 2026

Position description

Reporting to the Registrar, the Associate Registrar - Recruitment & Admissions provides leadership for undergraduate admissions and student recruitment operations, ensuring effective, equitable, and data-informed practices aligned with institutional enrolment goals. This role is responsible for supervising admissions and recruitment staff, overseeing admissions decision processes, and supporting recruitment strategy development, while operating within Senate-approved policies and under the direction of the Registrar.

This role leads a team representing the University to students, parents, guidance counsellors, applicant representatives (agents), and other influencers, on international recruitment and admissions in a highly competitive international market.

This leadership position is responsible for the development and implementation of admissions policies, agent management and market development, to attract applicants and yield high-caliber students to Mount Allison University degree programs. This position, in consultation with the Registrar, is also responsible for assisting the University reach its enrollment goals concerning university-prep and pathway programs for international students.

The incumbent serves as the primary institutional expert in international admissions and, as such, requires comprehensive knowledge and understanding of international educational systems, English language proficiency testing standards, as well as issues related to detection of documentation fraud.

Responsibilities

• Support the Registrar in advancing institutional enrolment goals by:
  • Contributing operational insights to strategic discussions
  • Participating in environmental scanning and comparator analysis
  • Plan, conduct, and analyze international market research;
  • Remain current with developing trends and initiatives in strategic enrolment management and international recruitment
  • Assist with special projects related to enrolment management.
• Oversee day-to-day undergraduate admissions operations (domestic and international), ensuring:
  • Timely and accurate application review
  • Consistent application of admission regulations, standards, and procedures
  • Transparency and documentation of admissions decisions.
  • Support onboarding, training, and professional development
• Promote a high-quality, respectful, and responsive admissions and recruitment experience for prospective students and families.
• Oversee the issuing of Provincial Attestation Letters (PALs) to ensure that they are used strategically in order to meet university enrollment goals
• Develop and implement appropriate international market strategies and recruitment activities
  • Using understanding of factors that impact recruitment and retention: political, visa requirements, economic, social, environmental factors
  • Collaborate regarding international pathway and university prep program, oversee admission functions of the International Pathway Programs Manager
• Collaborate with Marketing, Communications, and other campus partners to ensure coherent up to date recruitment materials and communications.
• Ensure admissions and recruitment communications reflect clarity, transparency, and institutional tone.
• Monitor application, offer, and yield data to support:
  • Operational planning
  • Cycle management
  • Registrar-level reporting
• In collaboration with systems analyst and recruitment coordinator, prepare regular summary reports and analyses for the Registrar, highlighting trends, risks, and opportunities.
• Support the development and evaluation of recruitment initiatives appropriate to MtA's scale and market.
• Collaboratively support recruitment planning with the Registrar and the Coordinator of Recruitment by:
  • Coordinating messaging consistency across domestic and international recruitment
  • Aligning recruitment activity with admission timelines and capacity
• Contribute to data-informed continuous improvement of admissions and recruitment processes.
• Interpret and implement Senate-approved academic regulations and admissions policies within admissions and recruitment operations.
• Ensure compliance with:
  • Institutional policies
  • Equity, diversity, and inclusion principles
  • Data governance, privacy and data protection requirements
• Identify operational policy gaps or challenges and bring forward recommendations to the Registrar.
• Travel as required to represent Mount Allison at international recruitment events and conferences.
• Perform other duties as assigned.

Supervision

• Provide direct supervision, coaching, and performance management for:
  • Admissions Officers
  • Recruitment staff (domestic and international)
• Lead staff recruitment searches and onboarding, provide approval of overtime and leaves
• Provide training on international educational systems and admission requirements
• Maintain knowledge regarding all Mount Allison programs, admission requirements, and other relevant information to effectively represent the University internationally
• Foster a collaborative, student-centred, and service-oriented team culture aligned with institutional values.
• Participate in workload planning and resource allocation in consultation with the Registrar and Recruitment Coordinator.
• Provide general oversight for Agent Relationship Management.

Committees/Contacts

• Serve as a key liaison with:
  • Academic departments and Deans' offices
  • Student Affairs and student support units
• Participate in relevant institutional committees or working groups as delegated by the Registrar, including StudyNB, CBIE, and EduNova

Decision Making & Accountability

• Exercise delegated authority to make mid-level admission decisions, including:
  • Borderline or exceptional cases and conditional offers
  • Policy-based exceptions, as appropriate
• Address escalated applicant and parent/guardian concerns not resolved at the frontline level.
• Under the supervision and direction of the Registrar, ensure effective use of international recruitment budgets to reach institutional enrollment goals.
• Escalate complex, precedent-setting, or high-risk decisions to the Registrar.
• Develop new international recruitment initiatives in collaboration with the Registrar and International Recruitment staff that will lead to alternate sources of revenue for the university

Consequence of Error may include: Errors in judgement or execution may result in incorrect admissions decisions, enrolment and financial impacts, regulatory or compliance risks, reputational damage, student grievances or appeals, and operational disruption. Complex or high-risk matters are referred to the Registrar.

Qualifications/skills Required:

• A university degree with preference given to graduates of Mount Allison; Masters Degree in Higher Education, Marketing, Public Relations or Business Administration is an asset
• A minimum of at least three to five years of experience in a post-secondary environment in admissions, public relations, marketing, or other related field developing and implementing strategy, conducting market research, making presentations, and successfully promoting services
• A minimum of three years of professional experience with, and detailed knowledge of, Canadian and American, as well as a range of international education systems
• Proven project management skills across cultures, including implementation, tracking, reporting, analysis and budget management
• Excellent communication and interpersonal skills, and strong intercultural sensitivity and cross-cultural communication skills and ability to cultivate and build lasting professional relationships and networks
• Established track record of managing professional staff, with experience in encouraging a positive workplace culture and ability to cultivate talent within the organization
• Strong problem-solving and decision-making skills within the framework of University policy, along with professional customer service ethic
• Ability to assess student alignment for Mount Allison and advise accordingly
• Ability to assess the value of recruitment markets and make decisions within the available budget
• Ability to assess content to be posted on international websites for cultural appropriateness
• Ability to demonstrate initiative, and work under pressure, meet deadlines, and function at a high level with minimal direct supervision while showing good judgement
• Excellent organizational, multi-tasking, and prioritizing skills
• Polished presentation skills and strong technical/multimedia skills
• Proficiency with computer applications in Microsoft Office, e-mail, presentation software, and a familiarity with student information systems (experience with Ellucian Recruit and Colleague preferred)
• First-hand experience at Mount Allison as a current or former member of the university community and a positive high-energy approach to sharing that experience with others
• Ability to work flexible, irregular hours including weekends, and ability and willingness to travel.
• Experience with international travel for professional purposes
• A valid driver's license and a valid passport

Recommended:

• Ability to communicate in both official languages; ability to communicate in other languages would be an asset

If you are interested in the challenges and opportunities this position has to offer, we want to hear from you! Please submit a resume and cover letter by uploading them using the submission link provided below. Documents should be submitted in PDF format and clearly labeled with your full name. Only those already eligible to work in Canada need apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Application materials will be collected for recruitment purposes only and handled in accordance with the University's privacy and records-management practices. If you experience any difficulty accessing the link, please contact [email protected] for assistance.

Review of applications will begin on May 20, 2026.

Submit Résumé and Cover Letter

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community. At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you. Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.