Administrative & HR Assistant

Job Advertisement: Administrative & HR Assistant

One-Year Contract (Maternity Leave Coverage)

Work Location: Applications from candidates living in Lunenburg County, Pictou County, Colchester County, and Cumberland County are warmly welcomed.

(Hybrid work environment: required in-office two days per week)

Application Deadline: May 15, 2026

United Way Maritimes - with teams located in and serving the regions of Central New Brunswick, Colchester & Cumberland Counties, Halifax, Lunenburg County, Pictou County, Prince Edward Island, and Saint John, Kings & Charlotte - is a for-impact organization that brings donors, volunteers, and partners together to create lasting social change. We believe everyone matters and deserves to belong, be safe, and live a life of their choosing. To help, United Way Maritimes alleviates and reduces local poverty by funding, partnering, convening, and advocating for solutions. United Way Maritimes is part of a federated movement of 50+ United Ways across the country.

The staff at United Way Maritimes takes pride in bringing together people who have a range of experience, talents, and backgrounds. We share a passion for each of the places we call home and bring many different skills and strengths to the work we do. Our community and social change priorities include poverty, social isolation, affordable housing, people experiencing marginalization and vulnerability, and recovery and resilience to environmental, mass casualty and public health emergencies. We provide a supportive and flexible work environment filled with opportunity, balance, and laughter.

The People & Operations team drives organizational excellence by delivering modern HR policies and services, strengthening culture and employee engagement, advancing EDIA initiatives, and supporting effective change management and governance. The team also enables success across the organization by supporting recruitment and talent development, fostering a healthy and inclusive workplace, managing key governance relationships, and contributing to strategic planning and operational leadership.

The key responsibilities of the role include:

• Coordinate and support board, committee, staff, and stakeholder meetings, including scheduling, minute-taking, and preparation of meeting materials
• Assist with governance-related activities, including United Way Centraide Canada membership requirements
• Provide administrative support to HR functions such as drafting employment letters, posting roles, scheduling interviews, and maintaining personnel files
• Ensure hiring processes and administrative procedures are followed accurately and confidentially
• Support the Senior Administrative Assistant and assist with data entry and other administrative tasks as needed

Our ideal candidate is a highly organized and detail-oriented professional with 1-3 years of experience in administration, governance, or HR, and a strong interest in supporting people, culture, and organizational effectiveness. They thrive in a fast-paced, collaborative environment, are comfortable managing competing priorities, and bring sound judgment, discretion, and professionalism to sensitive work. With strong Microsoft Office skills, excellent communication, and a proactive mindset, the ideal candidate is motivated by the opportunity to contribute to meaningful work, support teams across an organization, and grow their career in a people focused role.

United Way Maritimes is committed to a comprehensive compensation package including salary, group retirement savings plan contribution, health and dental benefits, generous vacation time, additional time-off during the December holiday period, and professional development and training. The salary for this position is $45,000 per year. Interested candidates are encouraged to reach out to our Administrative & HR Assistant, Danielle Tobin, for a conversation about the role, salary range, and total compensation package. To contact Danielle, please email: [email protected] or 902-759-7707.

If this sounds like you, let us know by sharing your resume and cover letter outlining why you could be the right fit for United Way Maritimes and this role. Submit your application to [email protected] by May 15, 2026, at 11:59pm (AST).

United Way Maritimes deeply values equity and is committed to ensuring our staff community reflects the diversity of the wider community. We welcome applications from African Nova Scotian people, people of African descent, Indigenous peoples, racialized people, women, people with disabilities, people of varied sexual and gender identities, and others with the skills and knowledge to productively engage with diverse communities. United Way Maritimes seeks to maintain its commitment to inclusion and equity and recognizes that increasing the diversity of our staff supports this objective.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation should discuss their needs in advance of the assessment.