Procurement and Financial Services Clerk

Mount Allison acknowledges, honours, and respects that the land named Sackville, NB is part of the unceded territory of the Mi'kmaq People who are the historic inhabitants, custodians, and dwellers on the land where our University is built and confirms its commitment to strengthening relationships with all Indigenous people.

Position title: Procurement and Financial Services Clerk
Department: Financial Services
Type: Full-time one-year term position
Opportunity type: Non-academic
Classification: MASA Grade 5
Salary range: $43,868 to $48,341 per annum
Supervisor's title: Manager, Procurement Services
Posted date: April 30, 2026
Closing date: May 15, 2026

Position description

Reporting to the Manager of Procurement Services, the Procurement and Financial Services Clerk is responsible for procurement requests, support for payment/purchase order requests and liaising with vendors, as required.

Responsibilities

• Respond to daily procurement requests, efficiently prioritizing tasks, and assist end users experiencing issues with payment requests or purchase order (PO) requests.
• Prepare monthly P-Card reconciliations and process associated entries.
• Provide audit support for P-Card and payment requests, including report creation, analysis, and providing recommendations.
• Proactively track down credits when duplicates have been identified.
• Assist in obtaining purchasing information, such as quotes and pricing.
• Assist in maintaining vendor records and communication.
• Handle routine inquiries and support tasks related to vendors.
• Input and organize financial and procurement data.
• Provide administrative assistance to financial services, particularly in reporting functions.
• Act as a backup for receptionist, cashier duties, and support Financial Services team as needed.
• Assist in maintaining a comprehensive list of account signing authorities.
• Assist in the preparation of various tax forms, including T4A and T2202.
• Perform other duties as assigned.

Qualifications/skills

• College diploma in business/accounting preferred; or an equivalent combination of education and experience will be considered.
• Experience in a large, computerized accounting environment with proficiency in Microsoft Excel.
• Proficiency with computer applications in Microsoft Office and a willingness to learn new tools
• Organizational skills with ability to prioritize and manage workload involving multiple files to meet deadlines.
• Strong communication and listening skills with an ability to analyze problems and find potential solutions.
• Accuracy is essential; attention to detail is critical.

Only those already eligible to work in Canada need apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application materials will be collected for recruitment purposes only and handled in accordance with the University's privacy and records-management practices. If you experience any difficulty accessing the link, please contact [email protected] for assistance. Review of applications will begin on May 15, 2026.

Submit Résumé and Cover Letter

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.

At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you by reaching out to People and Culture at [email protected]

Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.