Administrative Assistant - Moncton, NB

Come work with us!

We are not your average law firm.

At Stewart McKelvey, we think: forward in a typically traditional field to outperform the expectations of our clients - and our lawyers. Our team members are the force that drives our business toward a modern, diverse and innovative future.

Our goal is to continue to invest in people who contribute their diverse perspectives, ideas and experiences. At Stewart McKelvey, your whole unique self will belong.

In return, we offer a culture that supports flexible work arrangements, mental and physical wellness, and a competitive compensation & benefits package.

A few things in particular that we offer to our team include:

• Flexible work arrangements for many positions, including work from home options
• A generous paid time-off package including vacation time, sick time and "flex days"
• Group Retirement Plan with employer contribution matching
• A top rate flexible health and dental plan
• An annual wellness allowance, for a broad range of eligible expenses, such as fitness memberships and fees, fitness equipment, general health & wellness support, personal development courses, and home office expenses
• A "Dress for your Day" policy
• Assistance for continuing education
• Social events and staff retreats
• A positive and fun work environment where we value inclusion and mutual respect

If this sounds like a work environment you'd thrive in, we may have just the right opportunity for you!

We are currently seeking an Administrative Assistant to join our Administration team based in the Firm's Moncton, NB office.

Type of Position: Full-Time, Permanent

Close Date: May 14, 2026

The Opportunity:

Reporting to the Acting Manager, Administrative Services, the Firm's Administrative Assistant plays a key role in supporting the Administrative and Legal Assistant teams. With a strong client service orientation, the successful candidate assists support staff in delivering services and programs that contribute to achieving Stewart McKelvey's "Service First" objectives.

The Firm's Administrative Assistants provide comprehensive administrative support by assisting Legal Assistants with Aderant Expert tasks, including conflict searches, new client matter intake, and file closures. The successful candidate works closely with lawyers and Legal Assistants to complete a variety of administrative duties.

The Administrative Assistant is responsible for maintaining organized client files through scanning, database management, and coordinating file transfers to and from off-site storage, while overseeing the ongoing Inactive Matters project. The role also includes handling photocopying, scanning, and document binding as needed, as well as managing office supply inventory and placing orders when necessary. Additional responsibilities include auditing and maintaining will safes, client document storage rooms, and updating library materials.

The Administrative Assistant provides support to the Firm's financial operations through general administrative assistance and acts as the primary backup for reception duties, including front desk coverage, while assisting with planning special and fundraising events.

Finally, the successful candidate coordinates with appropriate personnel to address premises and equipment issues in the absence of the Acting Manager, Administrative Services.

Related post-secondary education, experience in a professional services environment, strong mathematical skills, and an aptitude for working with numbers are considered assets for this position.

Our Focus on Diversity, Equity & Inclusion:

At Stewart McKelvey, we are committed to a workplace where you truly belong. We celebrate and respect the unique identities, perspectives, and experiences that each person brings, ensuring everyone feels seen, heard, and valued as part of our firm.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an interview and who require an accommodation are encouraged to speak with a member of the recruitment team and discuss what we can do to better support them during this process.

Interested Candidates:

For security purposes, applicants are asked to submit their resume, cover letter and any other accompanying application documents in PDF format.

We thank all applicants for their interest. However, only those selected for an interview will be contacted and any offer of employment will be conditional upon a satisfactory background check.