Project Coordinator

GEMTEC is a growing firm with offices throughout Atlantic Canada and Ontario, and we are looking for a motivated and skilled Project Coordinator to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees that are multi-faceted and versatile with a variety of skills.

We currently have an opening for a Project Coordinator in our Ottawa, ON office.

Position Overview:

The Project Coordinator will provide essential administrative, coordination, and support services to Earth and Environment teams. This role ensures smooth project execution from initial engagement through to closeout, focusing on communication, coordination of technical specialties, quality assurance and quality control. You will work closely with Project Managers, engineers, scientists, technologists, subcontractors, clients, and corporate services in a fast-paced, service-orientated environment.

Educational and Experience Requirements:

• A certificate diploma or degree in Construction Management, Engineering, Project Management or Business Administration.

• 0-5 years of experience in a project coordinator, administrative, or junior project management role within the construction or consulting industry — preferably in engineering consulting, civil infrastructure, heavy construction projects or environmental assessment .

• A strong understanding of engineering, construction or environmental assessment processes, documentation, and project lifecycle is considered a strong asset.

• Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook, Teams); experience with construction software such as Procore, Viewpoint, Bluebeam, Fast Fields, or similar is an asset.

• Excellent organizational, time management, and communication skills (verbal and written).

• Ability to read and interpret construction drawings, specifications, and geotechnical and/or environmental reports is an asset.

• Valid driver's license and willingness to travel to project sites as required.

• Knowledge of Ontario Occupational Health & Safety Act and the Ontario Construction Act is an asset.

• Ability to work in a dynamic, fast-paced and deadline-driven environment with occasional overtime.

Main Duties:

The successful candidate will be able to demonstrate proficiency in the following:

• Assist Project Managers in day-to-day coordination of infrastructure, land development and construction projects, including scheduling, document control, progress tracking and all aspects of project delivery.

• Prepare, organize, review, and distribute project documentation: initiation and close-out forms, submittals, notices, change orders, daily/weekly reports, meeting minutes, and progress updates.

• Track and update project costs, budgets, and variances; assist with cost coding, invoicing support, accounts receivable, and monthly progress reporting.

• Schedule and coordinate project meetings, site inspections, client walkthroughs, and regulatory inspections.

• Support Project Managers in the coordination of permit applications, utility locates, traffic control plans, road-cut permits, and monitoring for trenchless crossings and tunnelling sites.

• Coordinate subcontractor onboarding and mobilization, and supplier communications.

• Support the preparation of high-quality deliverables with strong attention to detail, application of company branding and document formatting, and assembly of deliverables.

• Collaborate on business development initiatives, including respond to RFPs, EOIs and SOQs.

• Assist Team Leads and Project Managers with proposal preparation, including coordinating inputs from multiple contributors, quality assurance reviews and distribution and tracking.

• Maintain project files, logs (safety, quality, environmental, inspection), and ensure compliance with company and client requirements.

• Liaise between field crews, office staff, and external stakeholders (municipalities, utilities, engineers) to resolve issues promptly.

The good stuff you get:

• Full-time (37.5 hours per week)

• Complete health & dental coverage including vision, paramedical services, and Teladoc

• Retirement planning made easier with a 5% employer match on your contributions

• Paid time off (vacation and sick days) plus Employee & Family Assistance Program when you need it

• Office year-end closure (paid time off between Christmas and the New Year)

Salary Range: $55,000 – $70,000 CAD Annually

In alignment with Ontario's Employment Standards Act and pay?transparency requirements, GEMTEC includes the expected compensation range in publicly advertised job postings for roles based in Ontario. This range reflects what GEMTEC reasonably anticipates paying for this position. Final compensation will be based on the successful candidate's education, experience, skills, internal pay equity, specific Ontario location, or other factors unrelated to Ontario?protected grounds.

Interested individuals, click here to apply: https://gemtec.bamboohr.com/careers/312

Thank you for taking the time to consider GEMTEC. Only candidates?proceeding?to the next phase of the application process will be contacted at this time. We encourage you to connect with us on LinkedIn, even?if this opportunity?isn't?for you, the next one might be!

Should you be selected for an interview and require accommodation of any kind,?please kindly?help us understand how we can help.?Email?[email protected]