Finance and Operations Specialist

INNOVATION. INVESTMENT. IMPACT.

The New Brunswick Innovation Foundation (NBIF) is fueling the province's tech sector by strategically investing in the creation and scaling of New Brunswick tech companies while stimulating and attracting new private venture capital to the province. As the leading venture capital firm in New Brunswick, NBIF executes a three-pillar venture capital investment strategy, which includes direct venture capital equity to New Brunswick technology companies, limited partner fund of fund investments, and creation of new funds for the benefit of New Brunswick. NBIF also provides innovation as well as acceleration and incubation operating grants to drive innovation adoption and scaling of companies. NBIF offers a comprehensive support system including actively participating on portfolio company boards, providing strategic guidance, and connecting startups and portfolio companies with our network of co-investors and industry experts. Since its inception in 2003, NBIF is frequently the initial source of equity funding for a New Brunswick tech startup. This commitment to investment impact extends beyond individual companies, fostering innovation, diversity, and economic growth across New Brunswick's priority sectors to drive generational returns.

THE OPPORTUNITY

We are seeking an experienced Finance & Operations Specialist to play a key role in the day-to-day financial and operational administration of the organization. This position requires a strong blend of practical accounting and bookkeeping acumen along with operational and administrative expertise.

WHAT WILL YOU DO?

Reporting to the VP, Strategy & Operations, core responsibilities include the following:

Finance

• Own day-to-day bookkeeping, including accounts payable, expense management, payroll coordination, and bank and credit card reconciliations.
• Maintain accurate general ledger records and supporting documentation.
• Coordinate monthly, quarterly, and annual close processes in partnership with senior financial partner and external auditors.
• Prepare financial reporting, including P&L, balance sheet, and variance analysis.
• Support budgeting, forecasting, and cash flow management across the organization.
• Manage payments, disbursements, and tracking of program budgets.
• Support compliance with tax, regulatory, and reporting requirements.
• Maintain, and strengthen where appropriate, internal controls, financial processes, and documentation standards.
• Provide financial operations insights and analysis to support leadership decision-making.

Operations

• Support HR administration, including group benefits administration, recruitment, onboarding and offboarding processes, and payroll.
• Oversee corporate vendor contracts, subscriptions, renewals.
• Maintain and update corporate policies.
• Support facilities coordination and general office operations as required.
• Assist with coordination of cross-functional operational projects and initiatives as required.
• Maintain and support the organization's risk management framework.
• Monitor key regulatory, contractual, and operational deadlines to ensure ongoing compliance.
• Monitor and triage designated mail and email, ensuring timely follow-up and actioning.

WHAT ARE YOUR QUALIFICATIONS?

The ideal candidate will have some or all of the following qualifications:

• Post-secondary diploma or degree in Business Administration, Finance, Accounting, or a related field
• 3-5+ years of experience in administration, finance, accounting, operations, or business management
• Experience with accounts payable, expense management, and payroll processes
• Strong understanding of accounting principles, monthly reporting cycles, financial controls, and compliance requirements
• Experience with budgeting, forecasting, financial analysis, and audit support
• Proficiency with accounting systems (e.g., QuickBooks, Float) and advanced Excel skills
• Experience coordinating facilities, office operations, vendors, and service providers
• Strong administrative, coordination, and project management skills with the ability to manage multiple priorities and deadlines
• High integrity and ability to handle confidential information
• Ability to work independently while collaborating closely with leadership
• Highly organized, detail-oriented, and comfortable working in a fast-paced environment
• Strong analytical, problem-solving, and communication skills
• Proactive mindset with a focus on operational excellence, continuous improvement, and process optimization
• Has a growth mindset and is passionate about making a difference in New Brunswick.
• Written and verbal communication in French is considered an asset.

LOCATION

• This role is based out of NBIF's Fredericton office located in Knowledge Park, however this is subject to negotiation. Occasional travel within the province may be required.
• Our office hours are 8:30am-5:00pm with potential for occasional evening events.

WHY NBIF?

At NBIF, we've built a culture rooted in purpose, trust, and continuous learning. We believe great work happens when people feel supported and valued, that's why we offer:

• Competitive compensation and premium health coverage
• Support for professional development and wellness
• Hybrid work options and generous time-off policies
• A collaborative, inclusive environment that values diverse perspectives
• A curated stocked kitchen and regular team activities

HOW TO APPLY?

All applications must include the following:

• Cover letter
• Resume

To apply:

• Email: [email protected]
• Subject line: Finance & Operations Specialist
• Deadline: Friday, May 1, 2026, 5PM AST

We thank all applicants for their interest, however, only those candidates being considered for an interview will be contacted.

NBIF is committed to employment equity, fostering diversity within our community, and developing an inclusive workplace that reflects the richness of the broader community that we serve.