MBA Administrative Assistant

Closing Date: April 30th , 2026 at 4:00 PM

FACULTY OF BUSINESS: MBA PROGRAM
The UNB Saint John MBA Program provides a 12-month intensive graduate program. The program, with support from other UNB departments, manages admissions, advising, curriculum development, partnerships, recruitment, experiential learning, and alumni relations.

WHAT WE OFFER

Full-time | 2-Year Term | Saint John (Uptown, MBA Building) | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Additional Working Conditions:

• Travel may be required between the MBA Uptown campus, the UNB Saint John main campus, and other venues within the City of Saint John.
• Able to bend, lift, and move boxes, supplies, or equipment weighing up to 25 lbs.

Salary Range: $20.86 - $25.95 per hour

YOUR FOCUS

Reporting to the Manager, Operations & Partnerships, the MBA Administrative Assistant provides administrative and project management support to the MBA Director and MBA support staff. This position coordinates MBA activities, administration and program tracking.

• Serve as the first point of contact for MBA program inquiries and escalate messages as required.
• Prepare and send routine communications to students, faculty, and external stakeholders.
• Maintain organized files and records for program policies, regulations, and template documents.
• Update the annual student handbook and MBA Regulations manual.
• Manage mail, shipping, and receiving for the program office.
• Coordinate with Facilities and ITS for room setup, technology support, repairs, and maintenance.
• Provide administrative support for projects, track timelines, and monitor follow-ups.
• Maintain and update program calendars, including key academic dates and deliverables.
• Coordinate exams, including space bookings, collection of student deliverables, and invigilator arrangements.
• Ensure program webpages and documents remain current, accurate, and aligned with UNB guidelines.
• Coordinate onboarding and training setup for administrative systems, including CRM, Microsoft Office, calendars, and booking tools.
• Support recruitment and HR processes, including interview scheduling, reference checks, and onboarding preparation.
• Prepare and track financial documentation, including purchase orders, travel expenses, reimbursements, and payment requisitions.
• Support purchase card reconciliation and liaise with vendors as required.
• Order office supplies, monitor inventory levels, and maintain an organized supply room.
• Provide class administration support by responding to student inquiries and directing them to appropriate resources.
• Support program communications through internal and external platforms, including social media updates.
• Assist with coordination of student-led committees and activities.
• Support planning and delivery of program events on and off campus, including logistics, communications, and on-site coordination.
• Provide administrative support for special projects, events, and initiatives.
• Perform additional duties in support of MBA program operations as required.

WHAT YOU BRING

• College diploma in Business Administration, Office Administration, or a related field.
• 2-3 years progressive administrative experience in a fast-paced office environment, preferably within a post-secondary, government, or similar professional setting.
• A combination of education and experience may be considered.

Additional Strengths

• Strong interpersonal skills and a high level of verbal and written communication skills.
• Skilled in the Microsoft O365 Suite and other technology for process improvement.
• Willing to learn new technologies to enhance job function.
• Strong organizational skills, time management skills, and attention to details.
• Ability to be flexible, multi-task, and prioritize tasks.

WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)
This position is part of the non-union Administrative, Professional and Technical (APT) group.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.