Office Assistant

Able Canvas (2011) Inc. is a growing, detail-driven company dedicated to delivering high-quality custom shade solutions and custom projects and exceptional customer service. As our operations continue to grow, we are looking to add a reliable and organized office assistant who can help keep our day-to-day activities running smoothly. This role is essential in supporting our team, ensuring clear communication with clients, and maintaining the efficiency and professionalism that define Able Canvas.
The Ideal Candidate

The person who will be the most effective in this position is someone who:
• Enjoys challenges
• Patient
• Excellent communication skills
• Works well under pressure
• Good with numbers
• Multi-tasking
• Detail Orientated

Job Description

As an Administrative Assistant you will be responsible for:
• maintaining payments to suppliers
• paying invoices
• manage the checks run
• prepare checks for mailing
• data entry
• administrative duties related to invoicing
• update financial reports
• filing
• bank reconciliation
• Accounts payable and Accounts receivable
• payroll
• prepare paperwork and schedule shipments
• help with administrative work in and around the office

Responsibilities

As an Administrative Assistant you will be responsible for:
• Receive and verify invoices and requisitions for goods and services
• Prepare batches of invoices for data entry
• Data enter invoices for payment
• Process backup reports after data entry
• Prepare manual checks as and when required
• Maintain listing of accounts payable
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Print and distribute monthly financial reports
• Filing
• Dealing with customers.

Requirements

Minimum 3 years' experience.
• Administrative tasks
• Good communications skills
• Team player
• Organized
• Proficient with Microsoft 365, Outlook and Simply Accounting
• Bilingual