Payroll Specialist

JOB DESCRIPTION

HIRING COMPANY: Parts for Trucks

JOB TITLE: Payroll Specialist

REPORTS TO: Human Resources Manager

PURPOSE OF POSITION:

The Payroll Specialist administers the payroll software program and ensures data entry and processing of bi-weekly payroll for hourly and salaried employees.

MAJOR RESPONSIBILTIES:

• Process bi-weekly payroll for 650 hourly and salaried employees.
• Set up new employees and calculate final pay for terminating employees.
• Prepare Record of Employment documents.
• Set up and maintain time clock profiles and schedules for hourly employees.
• Review entries and verify bi-weekly data entered by managers for hours, attendance, and overtime submissions.
• Calculate and/or process on call sheets, expense reimbursements, changes to employee profiles or deductions, etc.
• Produce and file electronic reports relating to processed payroll.
• Prepare payroll journal entries.
• Run reports and prepare cheque requests or report online for wage garnishes, statutory and other required remittances.
• Monitor workers compensation and employee health tax remittances.
• Prepare year-end reporting or auditing where needed.
• Reconcile and process T4's and other year-end forms and reporting requirements.
• Maintain appropriate records, calculate and enter taxable benefits.
• Respond to general employee inquiries.
• Process changes to employee information.
• Calculate and process payments for annual tool and safety allowances.
• Complete required statistical surveys and requests for information from federal government departments.

QUALIFICATIONS:

• Diploma in Accounting & Payroll Administration, Business Administration, or similar.
• Certified Payroll Administrator preferred.
• Three to five years of experience in a similar role, including experience with both payroll and accounting functions.
• Knowledge of accepted payroll practices and multi-province labour and employment standards.
• Excellent PC skills (especially Excel) and experience with payroll software (e.g., Payworks), including strong ability in report writing.
• Strong attention to detail and accuracy.
• Able to manage time appropriately to meet payroll and other deadlines.
• Able to work with a high level of discretion and confidentiality.
• Strong interpersonal and communication skills for interacting with managers and staff, and responding to inquiries in person, via telephone and e-mail.
• PCP certification preferred (but not mandatory).
• Payworks experience preferred (but not mandatory).

Why Join Parts for Trucks:

• Competitive compensation and comprehensive benefits package.
• Retirement Savings Plan.
• Employee Assistance Program.
• Free Parking.
• Employee Discounts.
• A supportive and collaborative work environment.

Parts for Trucks offers a competitive compensation package, including group benefits, a retirement savings plan, and employee assistance program. Wages will be commensurate with qualifications and experience.

Benefits:

• Dental care.
• Disability insurance.
• Employee assistance program.
• Extended health care.
• Life insurance.
• On-site parking.
• Paid time off.
• RRSP match.
• Store discount.
• Vision care.

We thank all applicants for their interest; however, only those selected for an interview will be contacted by SeasonedPros.

Parts for Trucks is an equal opportunity employer. We value a diverse and inclusive workplace and are committed to equitable hiring practices.