Administrative Coordinator

Job Number: J0426-0144 Job Title: Administrative Coordinator Job Category: General/Other Job Type: Permanent Full Time Work Location: Thomas Hall Schedule: Non-Rotational (M-F) Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Regional Administrative Coordinator to join our Fredericton Long-Term Care team based in Fredericton, New Brunswick.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents;
• Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material;
• Maintains and updates Resident files, and documents, including Resident lists;
• Coordinates Resident transportation;
• Performs basic accounting functions, which may involve resident banking reconciliation and payments on residents' accounts;
• Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies;
• Monitors fire and security alarm panels, and follows safety and security duties as per facility policy;
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail;
• Attends and captures meeting minutes and distributing action items and minutes as appropriate;
• Uploads documents in appropriate systems (i.e. momentum, Gazebo).

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• An office administration or related professional diploma, and a minimum of three years experience providing administrative support services;
• High level of proficiency using Microsoft excel, and intermediate proficiency using other Microsoft programs;
• Proficiency operating a multi-line telephone system;
• Knowledge of accounting principals, as well as familiarity with the process of ordering, receiving and reconciling supply orders and services;
• Knowledge of electronic record keeping software is an asset;
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care;
• Comfortable working collaboratively with multiple team members to meet shared goals.
• Availability to work a Monday-Friday schedule

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

Apply today to join the Shannex team of Great People!

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.

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