Administrative Assistant - Fredericton, NB

Come work with us!

We are not your average law firm.

At Stewart McKelvey, we think: forward in a typically traditional field to outperform the expectations of our clients - and our lawyers. Our team members are the force that drives our business toward a modern, diverse and innovative future.

Our goal is to continue to invest in people who contribute their diverse perspectives, ideas and experiences. At Stewart McKelvey, your whole unique self will belong.

In return, we offer a culture that supports flexible work arrangements, mental and physical wellness, and a competitive compensation & benefits package.

A few things in particular that we offer to our team include:

• Flexible work arrangements for many positions, including work from home options
• A generous paid time-off package including vacation time, sick time and "flex days"
• Group Retirement Plan with employer contribution matching
• A top rate flexible health and dental plan
• An annual wellness allowance, for a broad range of eligible expenses, such as fitness memberships and fees, fitness equipment, general health & wellness support, personal development courses, and home office expenses
• A "Dress for your Day" policy
• Assistance for continuing education
• Social events and staff retreats
• A positive and fun work environment where we value inclusion and mutual respect

If this sounds like a work environment you'd thrive in, we may have just the right opportunity for you!

We are currently seeking an Administrative Assistant to join our team based in the Firm's Fredericton, NB office.

Type of Position: Full-Time, Permanent

Close Date: April 7, 2026

The Opportunity:

An integral member of the Firm, the Administrative Assistant is responsible for providing administrative support to Legal Assistants and Administration team. With a strong client service orientation, the successful candidate will assist Support Staff in delivering services and programs that contribute to achieving Stewart McKelvey's "Service First" objectives.

In particular, the Administrative Assistant will be responsible for assisting Legal Assistants with 'Aderant Expert' related tasks, including performing conflict searches, processing new client matter forms, closing files, and preparing vouchers, all while liaising closely with lawyers and Legal Assistants to complete a variety of administrative duties.

The successful candidate will also maintain client files through scanning, database management, and coordinate file transfers to and from off-site storage, as well as manage the ongoing Inactive Matters project. Further administrative duties such as performing photocopying, scanning, and binding will also be required.

Lastly, the Administrative Assistant will assist with incoming and outgoing mail, provide primary back-up coverage to the office's reception desk, assist with providing facilities coverage in the absence of the Manager, Administrative services & will provide support to the Manager, Administrative Services with planning for various office-related events.

Our Focus on Diversity, Equity & Inclusion:

We believe that diversity, equity & inclusion not only enhances the delivery of legal services to our clients, but also contributes to a better workplace for our team through the respected and valued input of diverse perspectives, ideas and experiences.

It is our mission to promote diversity, equity and inclusion throughout the Firm, to support the diversity initiatives of our clients, and to encourage greater inclusion in our communities through sponsorship and support.

During the recruitment process, applicants have the right to request an accommodation.

Applicants invited to participate in an interview and who require an accommodation are encouraged to speak with a member of the recruitment team and discuss what we can do to better support them during this process.

Interested Candidates:

Please Note:

For security purposes, applicants are asked to submit their resume, cover letter and any other accompanying application documents in PDF format.

We thank all applicants for their interest. However, only those selected for an interview will be contacted and any offer of employment will be conditional upon a satisfactory background check.