Finance & Admin Support Staff

HDC Job Description

Position Title: Finance & Admin Support Staff

HDC Team: Administration

Position Type: Part Time (15 hours/week)

Reports to: Manager of Finances & Administration

Location: Saint John Office

BACKGROUND and POSITION SUMMARY

The Human Development Council is expanding its work across the province of New Brunswick and, as a result, is seeking a highly organized, detail-oriented and reliable Part-Time Finance & Administrative Support person to provide accounting & administrative assistance to the organization within our Saint John office location. This role will play a key part in supporting essential administrative and accounting systems. This position is ideal for someone with experience in both accounting and administrative roles in a fast-paced, not-for-profit agency who is looking for a part-time opportunity to support multiple functions across a mission-driven agency.

POSITION OBJECTIVE:

This position will assist the Manager of Finance & Administration in the following areas. Please note that this position will require an in-office presence. Remote/work from home is not available in this role.

KEY RESPONSIBILITIES:

1. Finance & Documentation Support

• Weekly coding and entering of payables into accounting software
• Uploading supporting documents into accounting software
• Distribution of cheques
• Support the preparation for program and agency audits
• Ensure financial files are properly organized and stored

2. Administration Support

• Respond to the general phone line & email address
• Maintain proper organization of previous years files
• Support recruitment processes by scheduling interviews, booking interview rooms, reference checks
• Manage the office inventory needs for all HDC offices (Saint John, Fredericton & Moncton)
• Maintain general cleanliness and upkeep of office and meeting space at Saint John office
• Hotel room bookings & meal orders for staff meetings and travel
• Provide administrative support for the annual provincial meeting for community partners (CAB Summit)
• Managing multiple annual subscriptions
• Other duties as required

QUALIFICATIONS:

Education & Experience

• A completed diploma in business administration or administrative professional
• 3+ years of experience in administration, accounts payable or office support roles
• Nonprofit experience considered an asset
• Valid driver's license & access to a reliable vehicle are considered helpful

Skills & Competencies

• Strong organizational skills, exceptional accuracy, and an ability to manage competing priorities and deadlines
• Ability to work independently to complete identified tasks
• Discretion & sound professional judgment when handling confidential information
• Strong knowledge and understanding of accounting principles and accounts payable processes
• Strong written and verbal communication skills
• High proficiency in Microsoft Office, particularly Excel

Compensation

• Hourly wage: $26.00 - $29.00 per hour
• To be determined based on experience

How to Apply

Please submit your resume and cover letter to [email protected] by 04/08/2026