Executive Assistant

About Advantage St. John's:

Advantage St. John's is the region's economic development agency established by the City of St. John's, the Town of Conception Bay South and the Town of Paradise. Its mission is to amplify economic growth by leading the regional economic development strategy, providing economic advisory services and promoting the region as a place to do business.

Position Summary:

We are seeking a highly organized, proactive, and professional Executive Assistant to support our senior leadership team and contribute to the efficiency and impact of our organization. As Executive Assistant, you will provide high-level administrative and strategic support to the Board of Directors, CEO and Senior Leadership team. This role requires exceptional communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate thrives in a mission-driven organization and brings strong organizational, project coordination, and relationship management capabilities.

Key Responsibilities:

Executive Support

• Manage calendars, schedules, and meeting coordination for the CEO and senior leadership team.
• Prepare briefing notes, presentations, reports, and correspondence.
• Handle confidential information with integrity and professionalism.
• Coordinate travel arrangements, expense reports, and logistical planning.

Board & Governance Support

• Organize Board and committee meetings: including agenda preparation, distribution of materials, recording minutes and documenting decisions.
• Maintain governance documents, policies, onboarding processes and corporate records.
• Support compliance with bylaws and reporting requirements.

Stakeholder & Community Relations

• Serve as a point of contact for internal and external stakeholders, including government officials, business leaders, and community partners.
• Coordinate participation in conferences, public events, site visits, and economic development initiatives.

Project & Office Coordination

• Assist with special projects, research, and data gathering related to economic development initiatives.
• Support communications and maintain operational systems for project tracking.
• Oversee office administration functions and support team efficiency

Qualifications:

Education & Experience

• Post-secondary diploma or degree in business administration, public administration, office management, or a related field.
• 3-5 years of experience supporting senior leadership, preferably in government, economic development, or the non-profit sector.
• Experience working with Boards of Directors and governance processes is an asset.

Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• High level of professionalism, discretion, and diplomacy.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to manage multiple priorities with accuracy and attention to detail.
• Strong interpersonal skills and a collaborative approach.

Additional Requirements:

Commitment to the vision, mission and values of Advantage St. John's.

Flexible and adaptable to changing priorities and deadlines.

Comfortable working in an office environment.

Ability to work effectively both independently and as part of a team.

Ability to use and analyze data.

Comfortable with travelling, if required.

Compensation:Advantage St. John's offers a competitive benefits package to its employees, which includes group health, life and dental and matching group retirement savings. Our office is located in beautiful downtown St. John's with great views of the City and parking.

Advantage St. John's is an equal opportunity employer, and we encourage all individuals who meet the requirements of the position to apply. Please apply in confidence to Jennifer Button [email protected] by April 1st, 2026.