Office & Compliance Manager

Job Posting: Office & Compliance Manager (Seafood Industry)

Location: Halls Harbour, Nova Scotia.

Job Type: Full-time, Permanent

Salary:

About the Role

We are seeking a highly organized and detail-oriented Office & Compliance Manager to lead our administrative and regulatory operations. This is a critical "hub" role where you will manage full-cycle financial tasks while ensuring our facility meets all federal and provincial seafood safety standards.

Key Responsibilities

• Financial Administration:
  • Manage full-cycle Accounts Payable and Receivable, including vendor payments and customer invoicing.
  • Process weekly payroll, including harvesters/fishermen settlements, T4s, and ROEs.
  • Perform bank reconciliations and assist with month-end financial reporting.
• Regulatory & Compliance:
  • Maintain and audit records for CFIA compliance, including PCP (Preventive Control Plans) and HACCP documentation.
  • Manage the application and renewal of provincial Fish Buyers Licenses and associated permits.
  • Act as the primary point of contact for regulatory inspectors and government agencies.
• Operations & Inventory:
  • Audit daily inventory tracking of raw materials and finished goods.
  • Reconcile system inventory balances against physical counts in the warehouse.
• Office Management:
  • Review and optimize administrative workflows to increase office efficiency.
  • Oversee general office supplies, equipment maintenance, and filing systems.

Qualifications

• Experience: 3+ years in office management or accounting, preferably within the seafood or food manufacturing industry.
• Compliance Knowledge: Direct experience with CFIA regulations and food safety documentation is highly preferred.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks,) and advanced MS Excel.
• Education: College diploma in Business Administration, Accounting, or a related field.