Administrative Officer

The Association of Allied Health Professionals (AAHP) is currently seeking an Administrative Officer to join our team. The AAHP is an independent, public sector union representing a diverse membership of allied health-care professionals in Newfoundland and Labrador (Visit us at www.aahp.ca to learn more).

This position will be temporary, full-time until June 30, 2027.

Reporting to the Executive Director, our Administrative Officer has a multi-functional role and is responsible for a broad variety of administrative duties and responsibilities, including:

• Acting as the first point of contact for member enquiries and directing these to appropriate AAHP staff;
• Carrying out general financial administration duties including monitoring and tracking accounts payables and receivables, preparing cheques, verifying expenses and revenues for accuracy and compliance with AAHP financial policies, performing month-end reconciliations and related monthly expense and revenue reports, ensuring accuracy and quality of financial data-entry;
• Assisting in the development and dissemination of Member communications, such as online posts via social media, member mail-outs and orientation kits;
• Coordinating AAHP meetings, events and designated Member benefit programs;
• Organizing and managing an electronic and paper-based records management system;
• Managing office & operational requirements;
• Providing general daily clerical and office administrative support to a small professional team; and
• Performing other administrative functions as required.

The ideal candidate for this position is a highly self-motivated, enthusiastic administrative professional with:

• excellent verbal, written and interpersonal communication skills;
• a strong ability to work as part of a small team and while working independently to successfully organize, prioritize and manage daily tasks;
• an outstanding client service orientation and the initiative to proactively respond to changing priorities and service demands, often in a fast-paced environment with deadlines;
• clearly demonstrated discretion, tact and sound professional judgment and experience working with highly sensitive, confidential matters;
• expertise in using Word, Excel, Power Point and Outlook and demonstrated competency in building and merging Excel spreadsheets and workbooks;
• general accounting and bookkeeping knowledge and experience using accounting software (e.g. quicken; Sage);
• advanced knowledge of general administrative practices and procedures;
• a strong ability to prepare, edit, and proof-read and edit documents correspondence while applying an exceptional attention to detail; and
• experience using social media networks.

You will normally have acquired these skills and competencies through:

• Successful completion of an accredited post-secondary diploma in business, office administration or a related field; and a
• Minimum of three years experience in a progressively responsible office administration role with demonstrated experience carrying out key duties and responsibilities outlined.

(An equivalent combination of training and experience may be considered.)

The AAHP promotes progressive workplace policies, healthy work-life balance and continuous professional development for its employees as well as offering competitive employee compensation, benefits and working conditions as outlined in our staff Collective Agreement. This is a unionized position.

Applications:

All applications for this position must be submitted to the attention of the AAHP Executive Director by 4pm on March 27th, 2026 via email: [email protected]

All applications must include:

A recent resume and cover letter in PDF format that clearly indicates the applicant meets the required qualifications; the names of three references; and the Competition # 2026-AAHP Administrative Officer in the subject line of your email or on your resume.

The AAHP sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted. The successful candidate for this position will be required to obtain a Criminal Records Check as a pre-condition of employment.