Human Resources Coordinator

Job Number: J0226-0704 Job Title: Human Resources Coordinator Job Category: Human Resources (Recruitment, Benefits, Immigration, Labour Relations, L&D, Payroll) Job Type: Temporary Full Time Date Posted: February 25, 2026 Closing Date: March 30, 2026 Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Human Resources Coordinator to join our Human Resources Team based in Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Administers Workforce Systems throughout the employee life cycle; maintaining employee electronic personnel files
• Assist in the internal recruitment process by tracking vacancies, posting internal jobs (where applicable as per collective agreement requirements), and notifying hiring manager of applicants
• Processes employee status changes & terminations, including creation of status change letters and completion of Employee Update Form (EUF) to alert impacted departments
• Regularly completes audits to maintain data integrity including but not limited to employment entitlement accruals, wage increments, probationary hours, stat holiday banks, vacation banks
• Refers to and follows guidelines as set out in the Collective Agreement(s) or Terms and Conditions
• Communicates important information to staff electronically via Shannex Connects (Gazebo) messaging or through employee bulletin boards
• Presents new employee orientation related to Workforce & Scheduling, providing training on scheduling software
• Reviews, validates and corrects electronic employee timecards on a daily basis in preparation for the processing of bi-weekly payroll
• Responds to employee questions and concerns; ensuring inquiries are addressed in a timely manner.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• College Diploma
• At least 1 year related experience
• Strong knowledge and skill with Microsoft Excel, Word and Outlook
• Prior experience and knowledge of Kronos or other scheduling programs considered an asset
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.